IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $16,830.00 within the 2003 Special Road & Bridge Fund, awarding contracts on Electronic Solicitation No. BB200353 for the furnishing of park equipment for use by the Parks and Recreation Department and Sheriff's Office to Lawn & Leisure of Lee's Summit, MO ($134,752.00), and Van Wall dba Great American Turf of Kansas City, MO ($14,267.00), in the actual aggregate amount of ($149,019.00), awarding a contract for the same purpose under an existing open market price quotation of the United States General Services to Turf Professionals of Lenexa, KS, in the actual amount of $57,792.71, and declaring three (3) John Deer riding rotary mowers, Model # 935, and two (2) John Deer riding rotary mowers, Model # 1145, as surplus and authorizing their disposal by way of trade-in.
Intro
RESOLUTION # 14673, July 21, 2003
INTRODUCED BY Fred Arbanas, County Legislator
Body
WHEREAS, the Purchasing Director has solicited formal written bids on Electronic Solicitation No. BB200353 for the furnishing of miscellaneous park equipment for use by the Parks and Recreation Department and Sheriff's Office; and,
WHEREAS, following evaluation of the bids submitted, the Purchasing Director recommends that a portion of the contract be divided and awarded to the vendors submitting the lowest bid for each item; and,
WHEREAS, award as recommended would result in the actual awards for the respective vendors as follows:
VENDOR AMOUNT
Lawn & Leisure $134,752.00
Lee's Summit, MO
Van Wall dba Great American Turf $14,267.00
Kansas City (Jackson County), MO
and,
WHEREAS, he did not receive any bids on this electronic solicitation for certain needed equipment; and,
WHEREAS, pursuant to Section 1040.04 of the Jackson County Code, 1984, the Director of Purchasing desires to purchase this additional equipment under an existing open market price quote from the United States General Services Administration from Turf Professionals of Lenexa, KS, at an actual cost to the County of $57,792.71; and,
WHEREAS, the acquisition of this equipment has rendered three (3) John Deer
riding rotary mowers, Model# 935, Serial No. MOF935X130503, MOF935X121014, MOF935X111606, and two (2) John Deer riding rotary mowers, Model# 1145, Serial No. MO1145X020528, and MO1145X020728 from the Parks and Recreation Department, as surplus property; and,
WHEREAS, pursuant to §1040.04., Jackson County Code, 1984, the Purchasing Director has requested that he be authorized to dispose of this equipment by way of trade-in; and,
WHEREAS, a transfer is necessary to cover the cost of the purchase; and,
WHEREAS, the County Executive has recommended said transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be and hereby is made:
Department/Division Character Description From To
Special Road & Bridge
Sheriff's Department
004-4201-8120 Automobiles $16,830
004-4201-8110 Heavy Machinery & Equip. $16,830
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Purchasing Director, and that the Purchasing Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Manager of the Division of Finance is authorized to make all payments, including final payment on the contract; and,
BE IT FURTHER RESOLVED that the specified existing equipment be and hereby is declared surplus property and the Purchasing Director be and hereby is authorized to dispose of it by way of trade-in.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ ______________________________
Acting County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution # 14673 of July 21, 2003, was duly passed on ____July 21__________________, 2003 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______7_________ Nays _______0_______
Abstaining ____0_____ Absent ______2______
________________________ ____________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 003 1602 8110
ACCOUNT TITLE: Park Fund
Park Operations
Heavy Machinery & Equipment
NOT TO EXCEED: $189,981.71
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 004 4201 8110
ACCOUNT TITLE: Special Road & Bridge Fund
Sheriff's Department
Heavy Machinery & Equipment
NOT TO EXCEED: $16,830.00
________________________ __________________________________
Date Director of the Department of Finance