IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a twelve-month contract with one (1) twelve-month option to extend for the furnishing of records request management software for use by various County departments to Granicus of St. Paul, MN, at an actual cost to the County not to exceed $106,435.00, as a sole source purchase.
Intro
RESOLUTION NO. 22423, October 5, 2026
INTRODUCED BY Donna Peyton, County Legislator
Body
WHEREAS, the Counselor’s Office currently uses GovQA software to manage and respond to requests for public County records related to various County departments; and,
WHEREAS, that contract has previously been sourced through SHI International Corporation but it has now been determined that the same service can be provided directly from the vendor at a less expensive rate; and,
WHEREAS, the Counselor’s Office has a need for these continued services to maintain operational efficiency and Granicus of St. Paul, MN is the County's current vendor and can provide this upgrade at a cost, not to exceed $106,435.00; and,
WHEREAS, the County Counselor and Interim Director of Finance and Purchasing recommend award of the contract to Granicus as a sole source for the reason that, as the software developer, only Granicus can provide these services; and,
WHEREAS, pursuant to section 1030.1 of the Jackson County Code, 1984, the Interim Director of Finance and Purchasing and County Counselor recommend the award of a contract for use by the County Counselor’s Office to Granicus of St. Paul, MN, as a sole source purchase; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Interim Director of Finance and Purchasing and Counselor, and that the Interim Director be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Interim Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________
County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 22423 of October 5, 2026, was duly passed on ___________________________, 2026 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _________________ Nays ____________
Abstaining ___________ Absent ____________
______________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER 001 1101 56662
ACCOUNT TITLE General Fund
Counselors Office
Software Maintenance
NOT TO EXCEED $106,435.00
___________________________ ________________________________
Date Phil LeVota, County Executive