IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $80,967.00 within the 2011 General Fund and awarding a contract for audiovisual equipment and systems for use by the Office of Communications to Sound Products, Inc., of Lenexa, KS, under the terms and conditions of Request for Proposals No. 48-10, at a cost to the County not to exceed $80,967.00.
Intro
RESOLUTION #17578, April 25, 2011
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the Director of Purchasing has solicited formal written bids on Request for Proposals No. 48-10 for audiovisual equipment and systems for use by the Office of Communications; and,
WHEREAS, a total of 37 notifications were distributed and bids were received from the following:
BIDDER
Sound Products, Inc.
Lenexa, KS
Allied Theatre Crafts
Kansas City (Jackson County), MO
and,
WHEREAS, after an evaluation of the bids submitted, the Director of Finance and Purchasing determined that Sound Products, Inc., of Lenexa, KS had submitted the lowest and best bid; and,
WHEREAS, to bring the purchase within budget, the Office of Communications requested Sound Products, Inc., to submit its best and final offer on various options; and,
WHEREAS, the Director has recommended that award be made to Sound Products, Inc., of Lenexa, KS, for the reason that it has submitted the lowest and overall best bid; and,
WHEREAS, in order to fund this award, a transfer is necessary; and,
WHEREAS, the County Executive recommends said transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer within the 2011 General Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
Office of Communications
001-1221 55025 - Part-time Salaries $10,399
001-1221 56790 - Other Contractual Svcs $62,313
001-1221 57230 - Other Operating Supplies $ 8,255
001-1221 58170 - Other Equipment $80,967
and,
BE IT FURTHER RESOLVED that the County Executive be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
__________________________ _________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17578 of April 25, 2011, was duly passed on April 25, 2011 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________7_________ Nays ______0________ Excused______1_____
Abstaining ______0_______ Absent _____1_______
______________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 001 1221 55025
ACCOUNT TITLE: General Fund
Office of Communications
Part-time Salaries
NOT TO EXCEED: $10,399.00
ACCOUNT NUMBER: 001 1221 56790
ACCOUNT TITLE: General Fund
Office of Communications
Other Contractual Services
NOT TO EXCEED: $62,313.00
ACCOUNT NUMBER: 001 1221 57230
ACCOUNT TITLE: General Fund
Office of Communications
Other Operating Supplies
NOT TO EXCEED: $8,255.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 1221 58170
ACCOUNT TITLE: General Fund
Office of Communications
Other Equipment
NOT TO EXCEED: $80,967.00
__________________________ _____________________________
Date Director of Finance and Purchasing