IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $140,234.00 within the 2020 County Improvement Fund and authorizing the Director of Finance and Purchasing to execute an addendum to the contract with BNIM of Kansas City, MO, for Phase III of the architectural scope of services for the repair of the downtown Jackson County Courthouse, necessitated by water damage that occurred on February 3, 2019, at an actual cost to the County not to exceed $140,234.00.
Intro
RESOLUTION NO. 20417, April 27, 2020
INTRODUCED BY Theresa Cass Galvin, County Legislator
Body
WHEREAS, the County originally retained BNIM of Kansas City, MO, under an emergency declaration, for professional architectural services to assist the County with remedying water damage that occurred on February 3, 2019, to the basement and upper floors of the downtown courthouse; and,
WHEREAS, by Resolution 20199, dated July 15, 2019, the Legislature authorized additional architectural services from BNIM relating to Phase II design services for the repair project at an actual cost to the County not to exceed $496,475.00; and,
WHEREAS, Phase II was completed in November 2019; and,
WHEREAS, in order to properly restore the historic building to its previous condition, careful monitoring and construction administration are needed to be performed during the construction phase of the project; and,
WHEREAS, given the knowledge and experience that BNIM has obtained during this process, BNIM has been requested to perform the next phase of services; and,
WHEREAS, the new scope of services for Phase III of the repair project includes construction administration services, including, but not limited to, tracking the contractor’s adherence to project documentation, criteria, specifications, and design via on-site inspections, maintaining overall project coordination, correspondence, general project administration, and handling communications between the contractor and owner to ensure that project expectations are maintained in terms of cleanliness, noise, and interference with facility operations; and,
WHEREAS, commencing upon execution of the attached addendum, BNIM has indicated a 270-day schedule to complete the planned construction administration services; and,
WHEREAS, a transfer is necessary to place the needed funds in the proper spending
account; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer within the 2020 County Improvement Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
County Improvement Fund
Non-Departmental- Cnty Imprvmnt
013-5113 56790-
Other Contractual Services $140,234
DTCH Repairs & Improvements
013-1241 56790-
Other Contractual Services $140,234
and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to execute the attached addendum to the contract with BNIM of Kansas City, MO, for Phase III construction administration services; and,
BE IT FURTHER RESOLVED that the Director be and hereby is authorized to make all payments, including final payment on the contract and addendum thereto.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
_________________________ ___________________________
Chief Deputy County Counselor County Counselor
I hereby certify the attached Resolution No. 20417 introduced on April 27, 2020, was duly passed on May 4, 2020 by the Jackson County Legislature. The votes thereon were as follows:
Yeas __________9____________ Nays__________0___________
Abstaining_______0___________ Absent_________0__________
_______________________ ____________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 013 5113 56790
ACCOUNT TITLE: County Improvement Fund
Non-Departmental
Other Contractual Services
NOT TO EXCEED: $140,234.00
There is a balance otherwise encumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 013 1241 56790
ACCOUNT TITLE: County Improvement Fund
DTCH Repairs & Improvements
Other Contractual Services
NOT TO EXCEED: $140,234.00
_______________________ ______________________________
Date Chief Administrative Officer