File #: 21785    Version: 0 Name: case management software for ME Office
Type: Resolution Status: 1st. Meeting
File created: 10/21/2024 In control: Finance and Audit Committee
On agenda: 11/4/2024 Final action:
Title: A RESOLUTION awarding a contract to VertiQ Software LLC, of Morgan Hill, CA, for the furnishing of an upgrade of the case management software used by the Medical Examiner's Office, at an actual cost to the County not to exceed $169,575.00, as a sole source purchase.
Sponsors: Megan L. Marshall
Attachments: 1. 21785 Signed, 2. RLA 24-378, 3. 24-378 - Med Ex VertiQ, 4. Haldiman - VertiQ sole source, 5. Jackson CME-V3 Upgrade Hosted Quote 09132024

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

 

Title

A RESOLUTION awarding a contract to VertiQ Software LLC, of Morgan Hill, CA, for the furnishing of an upgrade of the case management software used by the Medical Examiner’s Office, at an actual cost to the County not to exceed $169,575.00, as a sole source purchase.

 

 

Intro

RESOLUTION NO. 21785, November 4, 2024

 

INTRODUCED BY Megan L. Marshall, County Legislator                     

 

 

Body

 WHEREAS, the Medical Examiner’s Office is in need of an upgrade of its case management software system; and,

 

WHEREAS, the upgrade of this software, known as CME-V3 Moon Application, is only available from VertiQ Software, LLC of Morgan Hills, CA; and,

 

WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source; and,

 

WHEREAS, the Director of Finance and Purchasing recommends the award of a contract for the furnishing of an upgrade of the software used for use by the Medical Examiner’s Office, to VertiQ Software, LLC, of Morgan Hills, CA, at a cost to the County not to exceed $169,575.00; and,

 

 

 

WHEREAS, the Director further recommends this award be made as a sole source purchase as VertiQ Software, LLC is the only available source for the needed upgrades; now therefore,

 

BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award, in a form to be approved by the County Counselor; and,

 

BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contract.

 

Enacted and Approved

Effective Date:  This Resolution shall be effective immediately upon its passage by a majority of the Legislature.

 

APPROVED AS TO FORM:

 

 

______________________________                                               _______________________________

Chief Deputy County Counselor                                                                   County Counselor

 

 

Certificate of Passage

 

                     I hereby certify that the attached resolution, Resolution No. 21785 of November 4, 2024, was duly passed on ___________________________, 2024 by the Jackson County Legislature.  The votes thereon were as follows:

 

 

                     Yeas _______________                                                               Nays ______________

 

 

                     Abstaining _________                                                               Absent ____________

 

 

 

 

 

________________________                                                               _______________________________

Date                                                                                                                                                   Mary Jo Spino, Clerk of the Legislature

                                                                                    

 

Fiscal Note

There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.

 

 

ACCOUNT NUMBER:                     013                     1305                     56661

ACCOUNT TITLE:                                          County Improvement Fund

                                                                                    Information Technology

                                                                                    Software Purchases

NOT TO EXCEED:                                           $169,575.00

 

 

___________________________                                          ________________________________

Date                                                                                                                                                     Director of Finance and Purchasing