IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract on Bid No. PW 03-2007 for the 2007 Pavement Maintenance Project Phase 2 (Micro-Surfacing), No. 3100, to Vance Brothers, Inc., of Kansas City, MO, at an actual cost to the County not to exceed $274,084.80.
Intro
RESOLUTION # 16349, July 9, 2007
INTRODUCED BY Bob Spence, County Legislator
Body
WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 03-2007 for the 2007 Pavement Maintenance Project Phase 2 (Micro-Surfacing), No. 3100; and,
WHEREAS, on this bid, two (2) responses were received, as follows:
VENDOR BID
Vance Brothers, Inc. $302,691.60
Kansas City (Jackson County), MO
Musselman & Hall Contractors, LLC $319,596.00
Kansas City (Jackson County), MO
and,
WHEREAS, the Director of Public Works recommends that the contract award be made to Vance Brothers, Inc., for the reason that it has submitted the lowest and best bid; and,
WHEREAS, in order to have maximum control over available funds, the Director of Public Works recommends that the proposed contract be reduced by the sum of $30,606.80, a reduction to which the low bidder has consented; and,
WHEREAS, the Director of Public Works has requested authorization to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation by the County, in order to fully utilize budgeted funds without the necessity of legislative review of minor change order details; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Public Works and that the Director of Public Works be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation by the County, in order to fully utilize budgeted funds; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments, except final payment, on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
___________________________ ______________________________ Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #16349 of July 9, 2007 was duly passed on July 16, 2007 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______7________ Nays ________0______
Abstaining _____0______ Absent _____2_______
________________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide fo the obligation herein authorized.
ACCOUNT NUMBER: 004 1506 6790
ACCOUNT TITLE: Special Road and Bridge Fund
Public Works - Maintenance
Other Contractual Services
NOT TO EXCEED: $168,553.60
ACCOUNT NUMBER: 003 1602 8040
ACCOUNT TITLE: Park Fund
Park Operations
Roads & Highways
NOT TO EXCEED: $80,468.60
ACCOUNT NUMBER: 400 1545 8070
ACCOUNT TITLE: CURS Fund
City of Lake Lotawana
City Projects
NOT TO EXCEED: $23,062.60
_______________________ ___________________________
Date Director of Finance and Purchasing