File #: 11673    Version: 0 Name: Software upgrade for JaCo Election Bd.
Type: Resolution Status: Passed
File created: 3/31/1997 In control: Finance and Audit Committee
On agenda: Final action: 4/8/1997
Title: A RESOLUTION transferring $15,000.00 within the 1997 General Fund and awarding a contract for the upgrade of software for use by the Jackson County Election Board to Votec Corporation of San Diego, CA, at a cost to the County not to exceed $17,100.00, as a sole source purchase.
Sponsors: John Patrick Burnett
Indexes: ELECTION BOARD, GENERAL FUND, TRANSFER
IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI Title A RESOLUTION transferring $15,000.00 within the 1997 General Fund and awarding a contract for the upgrade of software for use by the Jackson County Election Board to Votec Corporation of San Diego, CA, at a cost to the County not to exceed $17,100.00, as a sole source purchase. Intro RESOLUTION #11673, March 31, 1997 INTRODUCED BY John Patrick Burnett, County Legislator Body WHEREAS, Section 1040.1 of the Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source; and, WHEREAS, Section 1063.00 of the Code requires notification of and approval by the Legislature on such sole source purchases exceeding $5,000.00; and, WHEREAS, the Purchasing Director recommends a contract with Votec Corporation of San Diego, CA, for the maintenance of software for use by the Jackson County Election Board; and, WHEREAS, the Purchasing Director further recommends that it not take competitive bids with regard to said contract for the reason that Votec Corporation of San Diego, CA is the only supplier of upgrade on its own software; and, WHEREAS, in order to award this contract a transfer within the 1997 General Fund is necessary; and, WHEREAS, the County Executive recommends such transfer; therefore, BE IT RESOLVED by the County Legislature of Jackson County, Missouri that the following transfer within the 1997 General Fund be and hereby is made: Department/Division Character Description From To Jackson County Election Board Maintenance & Repair, Data Processing Equip $15,000 Software $15,000 and, BE IT FURTHER RESOLVED that award be made as recommended by the Purchasing Director, and that the Purchasing Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and, BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments, including final payment on the contract. Attorney Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature. APPROVED AS TO FORM: ______________________________ ________________________________ County Counselor Certificate of Passage I hereby certify that the attached resolution, Resolution #11673 of March 31, 1997 was duly passed on ______________April 8_________________, 1997 by the Jackson County Legislature. The votes thereon were as follows: Yeas ______9__________ Nays ______0________ Abstaining _____0________ Absent _____0_______ _________________ _____________________________________ Date Mary Jo Brogoto, Clerk of Legislature Fiscal Note Funds sufficient for this transfer are available from the source indicated below. ACCOUNT NUMBER: 001 5501 6580 ACCOUNT TITLE: General Fund Jackson County Election Board Maintenance & Repair - D.P. Equipment NOT TO EXCEED: $15,000.00 Funds sufficient for this expenditure will be available from the source indicated below. ACCOUNT NUMBER: 001 5501 6661 0015501 8171 ACCOUNT TITLE: General Fund Jackson County Election Board Software - $15,000.00 Personal Computers\Accessories - $2,100 NOT TO EXCEED: $17,100.00 ___________________ __________________________________ Date Director of the Department of Finance