IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $76,830.00 from the unappropriated surplus of the 2005 Recorder's Technology Fund and authorizing the County Executive to execute Change Order CHD00870 to the contract with Hart InterCivic, Inc., of Austin, TX, for the inter-server data migration for use by the Records Department at a cost to the County not to exceed $11,550.00 for a new total authorized contract amount not to exceed $628,247.45 and providing $65,280.00 for the purchase of additional hardware, software and maintenance for the upgrading of the Records Department Document Imaging System under existing term and supply contracts.
Intro
ORDINANCE # 3677, September 19, 2005
INTRODUCED BY Henry C. Rizzo, County Legislator
Body
WHEREAS, the Department of Records needs to obtain migration services for an inter-server transfer of data for the Hart InterCivic system; and,
WHEREAS, the Department of Records needs to purchase additional hardware, software and maintenance for an upgrade of the Document Imaging System under existing term and supply contracts; and,
WHEREAS, the Purchasing Director recommends execution of a change order to an existing contract with Hart InterCivic, Inc., of Austin, TX, for the transfer of data from existing servers to new servers as a sole source purchase at a cost not to exceed $11,550.00 for use by the Records Department pursuant to Section 1040.1, Jackson County Code, 1984, as Hart InterCivic, Inc. is the sole supplier of Hart InterCivic inter-server data migration services; and,
WHEREAS, the Director of the Records Department and the Purchasing Director recommend an appropriation in the amount of $76,830.00 from the unappropriated surplus of the 2005 Recorder's Technology Fund to accomplish this purchase of $11,550.00 and to provide $65,280.00 for the purchase of additional hardware, software and maintenance under existing term and supply contracts; and,
WHEREAS, the County Executive recommends said appropriation as an amendment to her 2005 proposed County budget; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation from the unappropriated surplus of the 2005 Records Technology Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Recorder's Technology Fund
042-2810 Unappropriated Surplus $76,830
Records Department
042-1801-6661 Software $4,100
042-1801-6661 Software $11,550
042-1801-8171 Personal Computers $59,118
042-1801-6580 Maintenance & Repair Data $2,062
and,
BE IT FURTHER ORDAINED that award be made as recommended by the Purchasing Director, and that the County Executive be and hereby is authorized to execute Change Order CHD00870 with Hart InterCivic, Inc., of Austin, TX, as recommended by the Purchasing Director in a form to be approved by the County Counselor; and,
BE IT FURTHER ORDAINED that the Director of the Department of Finance is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
___________________________ _____________________________
Acting Chief Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance #3677 introduced on September 19, 2005, was duly passed on __________September 19____________________, 2005 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______9_________ Nays ______0_______
Abstaining _____0______ Absent ____0________
This Ordinance is hereby transmitted to the County Executive for her signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance # 3677.
____________________ ________________________________
Date Katheryn J. Shields, County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 042-2810
ACCOUNT TITLE: Records Technology Fund
Unappropriated Surplus
NOT TO EXCEED: $76,830.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 042-1801 6661
ACCOUNT TITLE: Records Department
Software
NOT TO EXCEED: $11,550.00
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases will, of necessity, be determined as each using agency places its order.
ACCOUNT NUMBER: 042-1801 6661
ACCOUNT TITLE: Records Department
Software
NOT TO EXCEED: $4,100.00
ACCOUNT NUMBER: 042-1801 8171
ACCOUNT TITLE: Records Department
Personal Computers
NOT TO EXCEED: $59, 118.00
ACCOUNT NUMBER: 042-1801 6580
ACCOUNT TITLE: Records Department
Maintenance and Repair Data
NOT TO EXCEED: $2,062.00
______________________ _________________________________
Date Director of the Department of Finance