IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $100,000.00 within the 2017 General Fund and $1,109.00 within the 2017 Park Fund and awarding contracts for the maintenance of computer software for use by various County departments to certain vendors, at an aggregate cost to the County not to exceed $472,334.00, as sole source purchases.
Intro
RESOLUTION NO. 19482, May 9, 2017
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, the County has a continuing need for the maintenance of computer software for use by various County departments; and,
WHEREAS, pursuant to section 1030.1 of the Jackson County Code, 1984, the Director of Finance and Purchasing has determined that each item of the maintenance services to be purchased can be obtained from only one source, the manufacturing vendor, as the hardware and software requiring maintenance are of a proprietary nature, so that these purchases are sole sources exempt from the bidding requirements of the code; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of contracts as follows:
VENDOR AMOUNT
Thomson Reuters, Chicago, IL $425,306.24
Civic Plus, Manhattan, KS $ 34,024.05
Legal Files, Springfield, IL $ 7,483.00
Embarcadero Technologies, Austin, TX $ 5,520.00
and,
WHEREAS, transfers are necessary to place funds needed for a portion of this software maintenance in the appropriate spending accounts; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfers within the 2017 General Fund and the 2017 Park Fund be and hereby are made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
Information Technology
001-1305 28171 - Personal Computer $49,000
001-1305 55010 - Regular Salaries $51,000
001-1305 56662 - Software Maintenance $100,000
Park Fund
Information Technology
003-1305 58173 - Computer Equipment $1,109
003-1305 56662 - Software Maintenance $ 1,109
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19482 of May 9, 2017, was duly passed on May 15, 2017 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______7_________ Nays _______0_______
Abstaining ____0_____ Absent _____2_______
________________________ _______________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 001 1305 58171
ACCOUNT TITLE: General Fund
Information Technology
Personal Computer
NOT TO EXCEED: $49,000.00
ACCOUNT NUMBER: 001 1305 55010
ACCOUNT TITLE: General Fund
Information Technology
Regular Salaries
NOT TO EXCEED: $51,000.00
ACCOUNT NUMBER: 003 1305 58173
ACCOUNT TITLE: Park Fund
Information Technology
Computer Equipment
NOT TO EXCEED: $1,109.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 1305 56662
ACCOUNT TITLE: General Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $100,000.00
ACCOUNT NUMBER: 002 1305 56662
ACCOUNT TITLE: Health Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $217.00
ACCOUNT NUMBER: 003 1305 56662
ACCOUNT TITLE: Park Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $1,109.00
ACCOUNT NUMBER: 045 1305 56662
ACCOUNT TITLE: Assessment Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $296,519.00
ACCOUNT NUMBER: 042 1801 56662
ACCOUNT TITLE: Recorder Technology Fund
Recorder of Deeds
Software Maintenance
NOT TO EXCEED: $74,490.00
___________________________ ________________________________
Date Chief Financial Officer