IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $55,000.00 within the 2012 Assessment Fund and awarding twelve-month contracts with one twelve-month option to extend, for the furnishing of training and consulting services, at a cost to the County for 2012 not to exceed $40,000.00 and for software maintenance, at a cost to the County for 2012 not to exceed $15,000.00, for use by the Assessment Department to Tyler Technologies, Inc., of Dayton, OH, as sole source purchases.
Intro
RESOLUTION #17858, March 19, 2012
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the County has a continuing need for appraisal software, training, and consulting services for use by the Assessment Department; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source; and,
WHEREAS, section 1030.1 also requires notification of and approval by the Legislature on such sole source purchases exceeding $25,000.00; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of twelve-month contracts with one twelve-month option to extend, for the furnishing of software training and consulting, at a cost to County for 2012 not to exceed $40,000.00 and software maintenance services, at a cost to the County for 2012 not to exceed $15,000.00 to Tyler Technologies, Inc., of Dayton, Ohio, as sole source purchases based upon its status as the sole provider of Computer-Assisted Mass Appraisal (CAMA) software and its unique familiarity with the County as a current provider of services; and,
WHEREAS, in order to fund these purchases, a transfer is necessary; and,
WHEREAS, the County Executive recommends said transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be and hereby is made:
Department/Division Character Description From To
Assessment Fund
Assessment Department
045-1902 56661 - Software Purchase $55,000
045-1902 56790 - Other Contractual $55,000
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri that the purchases be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payments, on the contracts to the extent that sufficient appropriations to the using agency are contained in the then current County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17858 of March 19, 2012, was duly passed on ________________________, 2012 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ____________ Nays ____________
Abstaining _________ Absent ___________
______________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 045 1902 56661
ACCOUNT TITLE: Assessment Fund
Assessment Department
Software Purchases
NOT TO EXCEED: $55,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 045 1902 56790
ACCOUNT TITLE: Assessment Fund
Assessment Department
Other Contractual
NOT TO EXCEED: $55,000.00
Remaining funds sufficient to meet this obligation are subject to appropriation in future years' budget.
________________________ ________________________________
Date Director of Finance and Purchasing