IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $289,000.00 within the 2012 Special Road and Bridge Fund and awarding a contract on Bid No. PW 01-2012 for the 2012 Pavement Maintenance Project - Phase 1 (asphaltic concrete overlay, chip seal, and pavement marking), No. 3161, to Superior Bowen Asphalt Co., LLC, of Kansas City, MO, at an actual cost to the County not to exceed $1,561,300.00, and authorizing the Director of Public Works to approve line item adjustments under this contract at no additional cost to the County.
Intro
RESOLUTION #17886, April 30, 2012
INTRODUCED BY Bob Spence, County Legislator
Body
WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 01-2012 for the 2012 Pavement Maintenance Project - Phase 1 (asphaltic concrete overlay, chip seal, and pavement marking), No. 3161; and,
WHEREAS, he has received three responses as follows:
VENDOR BID
Superior Bowen Asphalt Co. $1,436,069.44
Kansas City (Jackson County), MO
Thorne and Sons Asphalt Co. $1,586,324.30
Raytown, MO
Metro Asphalt, Inc. $1,603,526.65
Independence, MO
and,
WHEREAS, the Director of Public Works recommends that the contract be awarded to Superior Bowen Asphalt Co., LLC, for the reason that it has submitted the lowest and best bid; and,
WHEREAS, the County reserves the right to adjust the quantities up or down to any and all bids to accommodate available funds within the bid specifications; and,
WHEREAS, the bids for parks work came in under the available funds and the Public Works and Parks and Recreation Departments desire to increase the contract award within the budgeted funding to pay for additional work and the contract provides for a liquid asphalt price adjustment with a $50,000.00 cap to account for any variance in price for the liquid asphalt part of the project; and,
WHEREAS, in the event that line item adjustments to the contract become necessary, it is appropriate that the Director of Public Works be authorized to approve said line item adjustments to the extent there is no additional cost to the County; and,
WHEREAS, a transfer is necessary to complete the funding for this project; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2012 Special Road and Bridge Fund:
DEPARTMENT/DIVISION CHARACTER DESCRIPTION FROM TO
Special Road and Bridge Fund
Road & Bridge Maintenance
004-1506 57450 - Salt & Sand $289,000
004-1506 58040 - Roads $289,000
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Public Works and that the County Executive be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation to the County; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
___________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17886 of April 30, 2012, was duly passed on May 7, 2012 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _________9______ Nays ________0______
Abstaining _____0______ Absent _______0_____
____________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 004 1506 57450
ACCOUNT TITLE: Special Road and Bridge Fund
Road and Bridge Maintenance
Salt & Sand
NOT TO EXCEED: $289,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 1506 58040
ACCOUNT TITLE: Special Road and Bridge Fund
Road & Bridge Maintenance
Roads
NOT TO EXCEED: $1,470,300.00
ACCOUNT NUMBER: 003 1602 58040
ACCOUNT TITLE: Park Fund
Park Operations
Roads
NOT TO EXCEED: $91,000.00
_______________________ _______________________________
Date Director of Finance and Purchasing