IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE transferring $17,541.00 within and appropriating $150,000.00 from the undesignated fund balance of the 2014 Special Road and Bridge Fund in acceptance of funds from the City of Kansas City, Missouri, and awarding a contract for the furnishing of Phase II of the Environmental Assessment of the Rock Island Corridor, to Tetra Tech of Kansas City, Missouri, at a cost to the County not to exceed $167,541.00, under the terms and conditions of Request for Proposals No. 49-14.
Intro
ORDINANCE NO. 4660, September 15, 2014
INTRODUCED BY Theresa Garza Ruiz, County Legislator
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WHEREAS, on October 16, 2009, the City of Kansas City, Missouri submitted a proposal to the Environmental Protection Agency (EPA) for the Brownfields Coalition Assessment Grant; and,
WHEREAS, by Resolution 17566, dated April 11, 2011, the Legislature did authorize the execution of a Memorandum of Understanding with the City of Kansas City, Missouri, and the Land Clearance for Redevelopment Authority of Kansas City, Missouri (LCRA), to form the Kansas City Brownfields Assessment Coalition, for the purpose of implementing the grant; and,
WHEREAS, by Resolution 18548, dated June 16, 2014, the Legislature did authorize the execution of a Sub-Grant Agreement with the City of Kansas City, Missouri, relating to the environment assessment of the Old Rock Island Rail Corridor; and,
WHEREAS, the County has received sub-grant funds in the amount of $150,000.00 from the City of Kansas City for Phase II of the Environmental Assessment of the Old Rock Island Rail Corridor; and,
WHEREAS, the Director of Finance and Purchasing solicited proposals for the furnishing of Phase II of the environmental assessment of the Old Rock Island Rail Corridor on Request for Proposals, No. 49-14; and,
WHEREAS, a total of five notifications were received with the three lowest and best responses evaluated as follows:
BIDDER SCORE TOTAL COST
Tetra Tech 263 $167,541.00
Kansas City (Jackson County), MO
SCS Engineers 260 $164,810.30
Overland Park, KS
Santec 244.5 $162,551.15
Denver, CO
and,
WHEREAS, the proposals submitted were evaluated on the basis of responsiveness to the terms and conditions, experience, qualifications, reference, and pricing; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of the contract to Tetra Tech of Kansas City, Missouri, under the terms and conditions of Request for Proposal No. 49-14, for the reason that, while not the lowest bidder, it has submitted the lowest and best bid as set forth in the attached recapitulation and analysis; and,
WHEREAS, a transfer and appropriation are needed to place the funds necessary for this project in the appropriate spending account; and,
WHEREAS, the County Executive recommends this transfer and appropriation; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following transfer within and appropriation from the undesignated fund balance of the 2014 Special Road and Bridge Fund be and hereby are made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road and Bridge Fund
Brownfields Coalition
004-9999 45475 - Increase Revenue $150,000
004-2810 Undesignated Fund Balance $150,000
004-2810 Undesignated Fund Balance $150,000
004-2111 56080 - Other Professional Srvs $150,000
Special Road and Bridge Fund
Non-Departmental
004-5104 56080 - Other Professional Srvs $17,541
Special Road and Bridge Fund
Brownfields Coalition
004-2111 56080 - Other Professional Srvs $17,541
and,
BE IT FURTHER ORDAINED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the County Executive be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
___________________________ ____________________________
Senior Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance No. 4660 of September 15, 2014, was duly passed on September 15, 2014 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9_______ Nays _______0_______
Abstaining ____0______ Absents _____0______
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance No. 4660.
_________________ _________________________________
Date Michael D. Sanders, County Executive
Fiscal Note
Funds sufficient for this appropriation and transfer are available from the sources indicated below.
ACCOUNT NUMBER: 004 2810
ACCOUNT TITLE: Special Road and Bridge Fund
Undesignated Fund Balance
NOT TO EXCEED: $150,000.00
ACCOUNT NUMBER: 004 5104 56080
ACCOUNT TITLE: Special Road and Bridge Fund
Non-Departmental
Other Professional Services
NOT TO EXCEED: $17,541.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 2111 56080
ACCOUNT TITLE: Special Road and Bridge Fund
Brownfields Coalition
Other Professional Services
NOT TO EXCEED: $167,541.00
______________________ _______________________________
Date Director of Finance and Purchasing