File #: 19208    Version: 0 Name: scanning services for use by the Assessment Department
Type: Resolution Status: Passed
File created: 7/7/2016 In control: Finance and Audit Committee
On agenda: 7/11/2016 Final action: 7/18/2016
Title: A RESOLUTION transferring $15,000.00 within the 2016 Assessment Fund and awarding a twelve-month term and supply contract with four twelve-month options to extend for the furnishing of scanning services for use by the Assessment Department to TDB Communications, Inc., of Lenexa, Kansas, under the terms and conditions of Invitation to Bid No. 5-16.
Sponsors: Dennis Waits
Indexes: ASSESSMENT DEPARTMENT, ASSESSSMENT FUND , SCANNING SERVICES, TERM & SUPPLY CONTRACT
Attachments: 1. 19208bu.pdf, 2. 19208adopt.pdf

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

 

 

Title

A RESOLUTION transferring $15,000.00 within the 2016 Assessment Fund and awarding a twelve-month term and supply contract with four twelve-month options to extend for the furnishing of scanning services for use by the Assessment Department to TDB Communications, Inc., of Lenexa, Kansas, under the terms and conditions of Invitation to Bid No. 5-16.

 

 

Intro

RESOLUTION NO. 19208, July 11, 2016

 

INTRODUCED BY Dennis Waits, County Legislator

 

 

Body

 WHEREAS, the Assessment Department has a need for scanning services to scan personal property tax declarations; and,

 

WHEREAS, the Director of Finance and Purchasing has solicited formal written bids on Invitation to Bid No. 5-16 for the furnishing of these services; and,

 

WHEREAS, a total of twenty-nine notifications were distributed and three responses were received and evaluated from the following:

   BIDDER                                                                                                                                                   PRICE

 

TDB Communication, Inc.                                                                                                         $0.170

Lenexa, KS

 

Opus Solutions                                                                                                                              $0.085

North Kansas City, MO

 

ARC Document Solutions                                                                                                         $0.125

Kansas City, KS

 

and,

 

 

WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Director of Finance and Purchasing recommends award for scanning services to TDB Communication, Inc., of Lenexa, Kansas; and,

 

WHEREAS, although TDB Communications is not the lowest bid, after a thorough evaluation of the proposals received and consideration of the references of each vendor, the Assessment Department staff recommends award of the contract to TDB Communications as the best bidder meeting specifications; and,

 

WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any amount, with the availability of funds for specific purchases remaining subject to annual appropriation; and,

 

WHEREAS, a transfer is necessary to place the funds required for this purchase in the proper spending account; and,

 

WHEREAS, the County Executive recommends this transfer; now therefore,

 

BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2016 Assessment Fund:

 

 

 

DEPARTMENT/DIVISION                                          CHARACTER DESCRIPTION                        FROM                     TO

 

Assessment Fund

Assessment Department

 

045-1902                                                                                    56790 - Other Contractual Srv.                     $5,000

045-1902                                                                                    57010 - Office Supplies                                          $5,000

045-1902                                                                                    58160                     - Radio/Comm Equipment                     $5,000

045-1902                                                                                    56080 - Other Professional Services                            $15,000

 

and,

 

BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,

 

BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations to the using spending agency are contained in the then current Jackson County budget.

 

Enacted and Approved

Effective Date:  This Resolution shall be effective immediately upon its passage by a majority of the Legislature.

 

APPROVED AS TO FORM:

 

 

______________________________                                           ______________________________

Chief Deputy County Counselor                                                               County Counselor

 

Certificate of Passage

 

                     I hereby certify that the attached resolution, Resolution No. 19208 of July 11, 2016, was duly passed on July 18, 2016 by the Jackson County Legislature.  The votes thereon were as follows:

 

 

                                          Yeas ________7_________                      Nays ______0________

 

 

                                          Abstaining ______0_______                     Absent _____0_______

 

 

                                          Excused _______2________

 

 

 

______________________                                                                 ______________________________

Date                                                                                                                                                   Mary Jo Spino, Clerk of Legislature

 

Fiscal Note

Funds sufficient for this transfer are available from the sources indicated below.

 

ACCOUNT NUMBER:                     045                     1902                     56790

ACCOUNT TITLE:                                          Assessment Fund

                                                                                    Assessment Department

                                                                                    Other Contractual Services                                                               

NOT TO EXCEED:                                          $5,000.00

 

ACCOUNT NUMBER:                     045                     1902                     57010

ACCOUNT TITLE:                                          Assessment Fund

                                                                                    Assessment Department

                                                                                    Office Supplies                                           

NOT TO EXCEED:                                          $5,000.00

 

ACCOUNT NUMBER:                     045                     1902                     56080

ACCOUNT TITLE:                                          Assessment Fund

                                                                                    Assessment Department

                                                                                    Other Professional Services                                           

NOT TO EXCEED:                                          $5,000.00

 

 

This award is made on a need basis and does not obligate Jackson County to pay any specific amount.  The availability of funds for specific purchases is subject to annual appropriations.

 

 

 

________________________                                                               ______________________________

Date                                                                                                                                                   Chief Financial Officer