IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $53,450.00 within the 2012 Park Fund and awarding three-year contracts for the lease/purchase and financing of vehicles for use by the Park Safety Division of the Parks and Recreation Department to Dick Smith Ford of Raytown, MO, and Municipal Leasing Consultants of Grand Isle, VT, under the terms and conditions of Invitation to Bid No. 88-12, at cost to the County for 2012 not to exceed $53,449.87, and a total three-year cost not to exceed $157,946.35.
Intro
RESOLUTION NO.18023, November 13, 2012
INTRODUCED BY Fred Arbanas, County Legislator
Body
WHEREAS, the Park Safety Division of the Parks and Recreation Department is in need of six new Ford Interceptor Utility vehicles; and,
WHEREAS, the Director of Finance and Purchasing solicited formal written bids on Invitation to Bid 88-12 for these vehicles, including lease/purchase financing; and,
WHEREAS, a total of thirty-six notifications were distributed and responses were received from two dealerships, as follows:
TOTAL
BIDDER VEHICLE COST
Dick Smith Ford $156,156.00
Raytown, MO
Warrensburg Ford $161,095.44
Warrensburg, MO
WHEREAS, the Director of Finance and Purchasing recommends the award of a thirty-six month contract for six new Ford Interceptor Utility vehicles to Dick Smith Ford of Raytown, MO, under the terms and conditions of Invitation to Bid 88-12, at a cost to County not to exceed $156,156.00, for the reason that it has submitted the lowest and best bid; and,
WHEREAS, the Director of Financing and Purchasing recommends the award of a thirty-six month contract for the furnishing of financing for this purchase to Municipal Leasing Consultants of Grand Isle , VT (agent for Wells Fargo Equipment Finance, Inc), at a cost to the County of $1,790.35, for the reason that it has submitted the lowest and best bid; and,
WHEREAS, a transfer is necessary for this purchase because the financing option requires the first payment to be made upon acceptance of this contract; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2012 Park Fund:
DEPARTMENT/DIVISION CHARACTER DESCRIPTION FROM TO
Park Fund
Park Safety
003-1605 55010 - Regular Salaries $53,450
003-1605 58120 - Vehicles $53,450
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri that the award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be, and hereby is authorized to make all payments, including final payment, on the contracts, to the extent that sufficient appropriations to the using agency are contained in the then current County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18023 of November 13, 2012, was duly passed on November 19, 2012 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _________7________ Nays ______0_______ Excused_______2________
Abstaining _____0________ Absent _____0_______
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 003 1605 55010
ACCOUNT TITLE: Park Fund
Park Safety
Regular Salaries
NOT TO EXCEED: $53,450.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 003 1605 58120
ACCOUNT TITLE: Park Fund
Park Safety
Vehicles
NOT TO EXCEED: 53,450.00
Funding for future years is subject to annual appropriation in the County's then current budget.
_________________________ ______________________________
Date Director of Finance and Purchasing