IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $288,811.43 within the 2005 Anti Drug Sales Tax Fund, awarding a contract with DataCapture Technologies, Inc., of Kansas City, MO, for the furnishing of hardware, installation, training, consulting and maintenance to upgrade the current Wireless Personal Data Terminals (PDTs) for use by the Corrections Department at a cost to the County not to exceed $258,811.43, and authorizing the County Executive to execute change orders as needed in an aggregate total amount not to exceed $30,000.00 for a total project amount not to exceed $288,411.43.
Intro
RESOLUTION # 15629, September 12, 2005
INTRODUCED BY Henry C. Rizzo, County Legislator
Body
WHEREAS, the Department of Corrections has requested an upgrade of its present Wireless Personal Data Terminals (PDTs) for inmate and pre-trial detainee processing; and,
WHEREAS, a total of three (3) solicitations were distributed and three (3) responses were received of which two (2) were determined to be "no bid". The following response was received:
VENDOR BID
DataCapture Technologies $258,811.43
Kansas City, MO
and,
WHEREAS, pursuant to Section 1054.6 of the Jackson County Code, 1984, the Director of Purchasing recommends the award of a contract for the furnishing of Hardware, Installation, Training, Consulting and Maintenance to upgrade the current Wireless Personal Data Terminals (PDTs) for use by the Corrections Department to DataCapture Technologies, Inc., of Kansas City, MO as the lowest and best bidder under the terms and conditions of Request For Proposal No. 20-05; and,
WHEREAS, the Director of Purchasing also recommends provision for a contingency in an aggregate total amount not to exceed $30,000.00; and,
WHEREAS, a transfer of $288,811.43 within the 2005 Anti Drug Sales Tax Fund is necessary to cover the cost of this purchase and the recommended contingency; and,
WHEREAS, the County Executive recommends said transfer; now therefore,
BE IT RESOLVED be the County Legislature of Jackson County, Missouri, that the following transfer be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Anti-Drug Sales Tax Fund
Department of Corrections
008-2701-8171 Personal Computers $253,072
008-2701-6750 Educational Benefits $ 16,000
008-2701-6662 Software Maintenance $ 13,740
008-2701-6580 Maintenance & Repair
Data Systems $ 6,000
008-2701-8170 Other Equipment $288,812
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Purchasing Director, and that the County Executive be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the County Executive be and hereby is authorized to execute all necessary change orders to this contract award for contingency project costs in an aggregate amount not to exceed $30,000.00; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
___________________________________ ___________________________
Acting Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution # 15629 of September 12, 2005 was duly passed on _______September 19_______________, 2005 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9__________ Nays ______0________
Abstaining ______0_______ Absent _____0_______
______________________ ____________________________Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 008 2701 8171
ACCOUNT TITLE: Anti Drug Sales Tax Fund
Corrections
Personal Computers (PCs)
NOT TO EXCEED: $253,071.43
ACCOUNT NUMBER: 008 2701 6750
ACCOUNT TITLE: Anti Drug Sales Tax Fund
Corrections
Educational Benefits
NOT TO EXCEED: $16,000.00
ACCOUNT NUMBER: 008 2701 6662
ACCOUNT TITLE: Anti Drug Sales Tax Fund
Corrections
Software Maintenance
NOT TO EXCEED: $13,740.00
ACCOUNT NUMBER: 008 2701 6580
ACCOUNT TITLE: Anti Drug Sales Tax Fund
Corrections
Maintenance & Repair Data Systems
NOT TO EXCEED: $6,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 008 2701 8170
ACCOUNT TITLE: Anti Drug Sales Tax Fund
Corrections
Other Equipment
NOT TO EXCEED: $288,812.00
______________________________ ______________________________
Date Director of the Department of Finance