IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $26,805.00 within the 2017 Health Fund and awarding a thirty-six month contract on Request for Proposals 61-17 for the furnishing of accounting software for use by the Public Administrator’s Office to SEM Applications of Oregon, MO, at a cost to the County for 2017 not to exceed $26,805.00.
Intro
RESOLUTION NO. 19613, October 16, 2017
INTRODUCED BY Crystal Williams, County Legislator
Body
WHEREAS, the Public Administrator has a need for accounting software to maintain financial records for its managed estates; and,
WHEREAS, by Request for Proposals (RFP) No. 61-17, the Director of Finance and Purchasing did solicit proposals for the furnishing of this software; and,
WHEREAS, the Director distributed forty-two notifications and received two responses thereon evaluated as follows:
RESPONDER POINTS
SEM Applications 100
Oregon, MO
Computrust Software 65
Morgan Hill, CA
and,
WHEREAS, the proposals submitted were evaluated on the basis of qualifications, experience, references, and pricing; and,
WHEREAS, following evaluation of the proposals, the Director of Finance and Purchasing has recommended the award of a thirty-six month contract for accounting software to SEM Applications of Oregon, MO, at a cost to the County for 2017 not to exceed $26,805.00, and a total cost not to exceed $184,089.00 over the life of the contract, with future years’ funding subject to appropriation; and,
WHEREAS, a transfer is needed to place the funds for this purchase in the proper spending account; and,
WHEREAS, the County Executive recommends said transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer within the 2017 Health Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Health Fund
Non-Departmental
002-5102 56790 - Other Contractual Srv $26,805
002-5102 56661 - Software Purchases $26,805
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract and extensions thereto.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
_________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 19613 of October 16, 2017, was duly passed on October 23, 2017 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9__________ Nays ______0_______
Abstaining _____0______ Absent _____0_______
__________________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 002 5102 56790
ACCOUNT TITLE: Health Fund
Non-Departmental
Other Contractual Services
NOT TO EXCEED: $26,805.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 002 5102 56661
ACCOUNT TITLE: Health Fund
Non-Departmental
Software Purchases
NOT TO EXCEED: $26,805.00
Funding for future years is subject to annual appropriation in the County's then current budget.
_____________________ _________________________________
Date Chief Financial Officer