IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION authorizing the purchase of two mail extraction and scanning machines for use by the Collection Department from Opex Corporation of Moorestown, NJ, at a cost to the County not to exceed $179,190.00, as a sole source purchase.
Intro
RESOLUTION #16759, November 17, 2008
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source and requires notification of and approval by the Legislature on such sole source purchases exceeding $25,000.00; and,
WHEREAS, the Collection Department is unable to keep up with manual mail flow and seeks to acquire automated mail extraction and scanning machines, which will bring all external bank lockbox operations back in-house; and,
WHEREAS, the Director of Finance and Purchasing has determined that Opex Corporation is the sole source for the desired mail extraction and scanning machines, as it is the manufacturer of the only equipment meeting necessary specifications; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract thereby made.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #16759 of November 17, 2008, was duly passed on November 24, 2008 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______8________ Nays ________0_______
Abstaining _____0_____ Absent _______1_______
______________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 049 1403 56661
ACCOUNT TITLE: Collector's Fee Fund
Collections Department
Software Purchases
NOT TO EXCEED: $179,190.00
________________________ _______________________________
Date Director of Finance and Purchasing