IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $204,511.00 within the 2009 Road & Bridge Fund and awarding contracts for the purchase of five (5) Dodge Chargers and four (4) Chevrolet Tahoes for use by the Sheriff's Office to Don Brown Chevrolet of St. Louis, MO, and West Brothers Chrysler, Inc., of Sullivan, MO, under the terms and conditions of the State of Missouri Contract Nos. C110083002 and C110083003, existing government contracts, at an aggregate cost to the County not to exceed $204,511.00.
Intro
RESOLUTION #17114, December 7, 2009
INTRODUCED BY Theresa Garza Ruiz, County Legislator
Body
WHEREAS, the County has a need for five (5) Dodge Chargers and four (4) Chevrolet Tahoes for use by the Sheriff's Office to replace retired and damaged vehicles, and for use by the new Sheriff's Office drug interdiction team; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of contracts for the purchase of these vehicles for use by the Sheriff's Office to Don Brown Chevrolet of St. Louis, MO, and West Brothers Chrysler, Inc., of Sullivan, MO, under existing government contracts; and,
WHEREAS, the Director recommends award under section 1030.4, Jackson County Code, 1984, for the reason that this will allow the County to take advantage of discounts offered to large entities; and,
WHEREAS, award as recommended would result in the following purchases:
VENDOR PURCHASE AMOUNT
Don Brown Chevrolet 5 Dodge Chargers $95,556.00
St. Louis, MO
West Brothers Chrysler, Inc. 4 Chevrolet Tahoes $108,955.00
Sullivan, MO
and,
WHEREAS, a transfer is necessary to cover these purchases; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer within the 2009 Road and Bridge Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
004-4201 55030 - Overtime Salaries $70,724
004-4201 56005 - Community Crime Prev $ 5,000
004-4201 56060 - Medical & Dental Srvs $ 2,495
004-4201 56120 - Car Allowance & Mile $ 9,500
004-4201 56140 - Travel Expense $ 5,000
004-4201 56230 - Printing Expense $ 300
004-4201 56240 - Office Service Charges $ 1,000
004-4201 56510 - Maint & Rpr Buildings $ 2,000
004-4201 56540 - Maint & Rpr Office Eq $ 1,500
004-4201 56560 - Maint & Rpr Comm Eq $22,000
004-4201 56570 - Maint & Rpr Misc $ 5,500
004-4201 56641 - Copier Rental/Maint $ 1,338
004-4201 56710 - Dues & Memberships $ 300
004-4201 56730 - Janitorial & Exterm $ 500
004-4201 56750 - Education Benefits $ 925
004-4201 56797 - Alert II Charges $14,000
004-4201 57110 - Gasoline $58,000
004-4201 57120 - Heating Fuel $ 2,500
004-4201 57170 - Medical & Dental Supp $ 629
004-4201 57410 - License Plates & Regis $ 300
004-4201 57510 - Small Tool & Minor Eq $ 500
004-4201 58173 - Computer Equip/Term $ 500
004-4201 58120 - Automobiles $204,511
and,
BE IT FURTHER RESOLVED that award be made under the existing government contracts as recommended by the Director of Finance and Purchasing and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payments on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ _________________________________
Deputy/Assistant County Counselor Senior Deputy County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17114 of December 7, 2009, was duly passed on December 7, 2009 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_________ Nays ______0_______
Abstaining _______0______ Absent _____0_______
______________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below:
ACCOUNT NUMBER: 004 4201 55030
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Overtime Salaries
NOT TO EXCEED: $70,724.00
ACCOUNT NUMBER: 004 4201 56005
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Community Crime Prevention
NOT TO EXCEED: $5,000.00
ACCOUNT NUMBER: 004 4201 56060
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Medical & Dental Services
NOT TO EXCEED: $2,495.00
ACCOUNT NUMBER: 004 4201 56120
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Car Allowance & Mileage
NOT TO EXCEED: $9,500.00
ACCOUNT NUMBER: 004 4201 56140
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Travel Expense
NOT TO EXCEED: $5,000.00
ACCOUNT NUMBER: 004 4201 56230
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Printing Expense
NOT TO EXCEED: $300.00
ACCOUNT NUMBER: 004 4201 56240
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Office Services Charges
NOT TO EXCEED: $1,000.00
ACCOUNT NUMBER: 004 4201 56510
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Maintenance & Repair Buildings
NOT TO EXCEED: $2,000.00
ACCOUNT NUMBER: 004 4201 56540
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Maintenance & Repair Office Equipment
NOT TO EXCEED: $1,500.00
ACCOUNT NUMBER: 004 4201 56560
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Maintenance & Repair Comm Equipment
NOT TO EXCEED: $22,000.00
ACCOUNT NUMBER: 004 4201 56570
ACCOUNT TITLE: Road and Bridge Fund - Sheriff
Maintenance & Repair Miscellaneous
NOT TO EXCEED: $5,500.00
ACCOUNT NUMBER: 004 4201 56641
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Copier Rental/Maintenance
NOT TO EXCEED: $1,338.00
ACCOUNT NUMBER: 004 4201 56710
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Dues & Memberships
NOT TO EXCEED: $300.00
ACCOUNT NUMBER: 004 4201 56730
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Janitorial & Exterminating
NOT TO EXCEED: $500.00
ACCOUNT NUMBER: 004 4201 56750
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Education Benefits
NOT TO EXCEED: $925.00
ACCOUNT NUMBER: 004 4201 56797
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Alert II Charges
NOT TO EXCEED: $14,000.00
ACCOUNT NUMBER: 004 4201 57110
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Gasoline
NOT TO EXCEED: $58,000.00
ACCOUNT NUMBER: 004 4201 57120
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Heating Fuel
NOT TO EXCEED: $2,500.00
ACCOUNT NUMBER: 004 4201 57170
ACCOUNT TITLE: Road and Bridge Fund - Sheriff
Medical & Dental Supplies
NOT TO EXCEED: $629.00
ACCOUNT NUMBER: 004 4201 57410
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
License Plates & Registration
NOT TO EXCEED: $300.00
ACCOUNT NUMBER: 004 4201 57510
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Small Tool & Minor Equipment
NOT TO EXCEED: $500.00
ACCOUNT NUMBER: 004 4201 58173
ACCOUNT TITLE: Road and Bridge Fund
Sheriff
Computer Equipment/Term
NOT TO EXCEED: $500.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 4201 58120
ACCOUNT TITLE: Road & Bridge Fund
Sheriff
Automobiles
NOT TO EXCEED: $204,511.00
__________________________ _________________________________
Date Director of Finance and Purchasing