IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a split twenty-four-month term and supply contract, with one twelve-month option to extend, for the furnishing of heavy equipment rental for use by various County departments to Road Builders Machinery and Supply Co., Inc., of Kansas City, KS, and H&E Equipment Services, Inc., of Baton Rouge, LA under the terms and conditions of Invitation to Bid No. 25-009.
Intro
RESOLUTION NO. 21934, June 2, 2025
INTRODUCED BY Charlie Franklin, County Legislator
Body
WHEREAS, various County Departments have need for heavy equipment for ongoing and future infrastructure and maintenance projects; and,
WHEREAS, the Department of Finance and Purchasing has solicited formal written bids on Invitation to Bid No. 25-009 for the furnishing of heavy equipment rental for use by various County Departments; and,
WHEREAS, a total of five hundred and sixty-nine (569) notifications were distributed and two responses were received and evaluated; and,
WHEREAS, following evaluation of the responsive bids received, the Director of Finance and Purchasing has recommended that the contract be split and awarded to the two responsive bidders to ensure the availability of rental equipment of all types during the upcoming peak busy season; and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Director of Finance and Purchasing recommends the spilt award of a twenty-four month term and supply contract, with one twelve-month option to extend, for the furnishing of heavy equipment rental for use by various County departments to Road Builders Machinery and Supply Co., Inc., of Kansas City, KS, and H&E Equipment Services, Inc., of Baton Rouge, LA under the terms and conditions of Invitation to Bid No. 25-009, as the lowest and best bidders meeting specifications; and,
WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any specific amount, with availability of funds for specific purchases subject to annual appropriation, with an estimated annual usage of $51,500.00; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director of Finance and Purchasing be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award and any necessary extensions; and,
BE IT FURTHER RESOLVED that the Department of Finance and Purchasing is authorized to make all payments, including final payment on the contracts, to the extent that sufficient appropriations to the using spending agencies are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________
County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 21934 of June 2, 2025, was duly passed on ____________________________, 2025 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______________ Nays ______________
Abstaining _________ Absent ____________
________________________ ______________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation, with an estimated annual usage of $51,500.00.
_______________________________ ________________________________
Date Chief Administrative Officer