IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $145,605.00 from the unappropriated surplus of the 2006 Recorder's Technology Fund and $43,737.11 from the unappropriated surplus of the 2006 Recorder's Fee Funds and awarding a contract for the furnishing of automated indexing software and software upgrades for use by the Records Department to Hart Intercivic, Inc., of Austin, Texas, at a cost to the County not to exceed $189,342.11, as a sole source purchase.
Intro
ORDINANCE #3818, September 25, 2006
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, Section 1040.1 of the Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source; and,
WHEREAS, Section 1063.00 of the Code requires notification of and approval by the Legislature on such sole source purchases exceeding $25,000.00; and,
WHEREAS, the Director of Finance and Purchasing recommends a contract with Hart Intercivic, Inc., of Austin, Texas, for the furnishing of automated indexing software and software upgrades for use by the Records Department; and,
WHEREAS, the Director of Finance and Purchasing further recommends that she not take competitive bids with regard to said contract for the reason that Hart Intercivic, Inc., of Austin, Texas, is the only known supplier of automated indexing software and software upgrades for its own proprietary Hart Intercivic records software; and,
WHEREAS, an appropriation is necessary in order to place the required funds in the proper spending account; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation from the unappropriated surplus of the 2006 Recorder's Technology Fund and the 2006 Recorder's Fee Funds be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Recorder's Technology Fund
042-2810 Unappropriated Surplus $145,605.00
Records
042-1801-56661 Software $145,605.00
Recorder's Fee Fund
044-2810 Unappropriated Surplus $ 43,737.11
Records Center
044-1804-6661 Software $ 43,737.11
and,
BE IT FURTHER ORDAINED that a contract be awarded to Hart Intercivic, Inc., of Austin, Texas, in the amount of $189,342.11, as a sole source purchase, and that the Director of Finance and Purchasing is authorized to execute for the County any documents necessary to the accomplishment of this award; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
______________________________ __________________________________
Senior Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance # 3818, introduced on September 25, 2006, was duly passed on October 9, 2006 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________7_______ Nays _______0_______
Abstaining ____0_______ Absent ______2_______
This Ordinance is hereby transmitted to the County Executive for her signature.
______________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance # 3818.
____________________ ________________________________
Date Katheryn J. Shields, County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the sources indicated below.
ACCOUNT NUMBER: 042-2810
ACCOUNT TITLE: Recorder's Technology Fund
Unappropriated Surplus
NOT TO EXCEED: $145,605.00
ACCOUNT NUMBER: 044-2810
ACCOUNT TITLE: Recorder's Fee Fund
Unappropriated Surplus
NOT TO EXCEED: $43,737.11
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 042-1801-6661
ACCOUNT TITLE: Recorder's Technology Fund
Records
Software
NOT TO EXCEED: $145,605.00
ACCOUNT NUMBER: 044-1804-6661
ACCOUNT TITLE: Recorder's Fee Fund
Records Center
Software
NOT TO EXCEED: $43,737.11
__________________________ ____________________________
Date Director of Finance and Purchasing