IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a twenty-four-month term and supply contract, with one twelve-month option to extend, for the furnishing of herbicides for use by various County Departments to Helena Agri Enterprises, of Shawnee, KS and Van Diest Supply Company of Webster City, IA, under the terms and conditions of Invitation to Bid No. 24-030.
Intro
RESOLUTION NO. 21719, September 9, 2024
INTRODUCED BY Megan L. Marshall, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited formal written bids for the furnishing of herbicide for use by various County Departments; and,
WHEREAS, a total of thirty two notifications were distributed and five responses were received and evaluated from the following:
BIDDER
Helena Agri Enterprises
Shawnee, KS
Van Diest Supply Company
Webster City, IA
Orion Solutions
Rocky Mount, VA
Opterra Solutions
Lexington, SC
Heritage Landscape Supply Group Inc.
McKinney, TX
and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Director of Finance and Purchasing recommends the award of a twenty-four-month term and supply contract with one twelve-month option to extend for the furnishing of herbicides under the terms and conditions of Invitation to Bid 24-030 to Helena Agri Enterprises of Shawnee, KS, and Van Diest Supply Company of Webster City, IA as the lowest and best bid received; and,
WHEREAS, a split award is recommended to allow the various County Departments to get the best price on each item needed; and,
WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any specific amount, with the availability of funds for specific purchases subject to annual appropriation with an annual estimated usage of $5000.00; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract, to the extent sufficient appropriations to the using spending agencies are contained in the then current Jackson County budget.…Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
_________________________
County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 21719 of September 9, 2024, was duly passed on September 16, 2024 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______9___________ Nays _____0________
Abstaining ______0_______ Absent ____0________
______________________ _____________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation with estimated annual usage of $5,000.00.
________________________ _________________________________
Date Chief Administrative Officer