IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE transferring $33,734.00 within the 2017 Special Road and Bridge Fund, appropriating $33,734.00 from the undesignated fund balance of the 2017 Grant Fund, awarding a contract on Bid No. PW 08-2017 for the Pavement Repair/Overlay at Longview Lake Project, No. 3219, to Musselman & Hall Contractors of Kansas City, MO, at a cost to the County in the amount of $380,734.00, and authorizing the Director of Public Works to approve line item adjustments at no additional cost to the County.
Intro
ORDINANCE NO. 5054, November 20, 2017
INTRODUCED BY Tony Miller, County Legislator
Body
WHEREAS, by Resolution 19374, dated February 6, 2017, the Legislature authorized the execution of a Memorandum of Agreement with the Missouri Highways and Transportation Commission for the Federal Lands Access Program (FLAP) Project; and,
WHEREAS, by Ordinance 4969, dated April 10, 2017, the Legislature did authorize the appropriation and transfer of funds to partially cover the cost of this project; and,
WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 08-2017, which included two alternate bid items for this project; and,
WHEREAS, notifications were distributed through advertisement and online posting and eight responses were received and evaluated as follows:
BIDDER BASE PRICE +
ALTERNATE BID ITEMS
Musselman & Hall Contractors, LLC $380,733.10
Kansas City (Jackson County), MO
Metro Asphalt, Inc. $385,676.25
Independence, MO
Advanced Asphalt $390,811.40
Grain Valley, MO
Thorne & Son Asphalt $415,064.40
Raytown, MO
Superior Bowen Asphalt Co., LLC $426,226.30
Kansas City (Jackson County), MO
Tandem Paving Co., Inc. $439,663.00
Blue Spring, MO
J.M. Fahey $456,890.90
Grandview, MO
McConnell & Associates Corp. $499,469.20
North Kansas City, MO
and,
WHEREAS, the Director of Public Works recommends that award be made to Musselman & Hall Contractors, LLC, of Kansas City (Jackson County), MO, for the reason that it has submitted the lowest and best bid; and,
WHEREAS, in the event that line item adjustments to the contract become necessary, it is appropriate that the Director of Public Works be authorized to approve said line item adjustments to the extent there is no additional cost to the County; and,
WHEREAS, a transfer and appropriation are necessary in order to place a portion of the funds needed for this project in the proper spending account; and,
WHEREAS, the County Executive recommends said transfer and appropriation; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following transfer within the 2017 Special Road and Bridge Fund and appropriation from the undesignated fund balance of the 2017 Grant Fund be and hereby are made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road and Bridge Fund
Non-Departmental
004-5104 58040 - Roads $33,734
004-9100 56105 - Operating Transfers Out $33,734
Grant Fund
FLAP Longview Lake
010-1658 47070 - Operating Transfers In $ 33,734
010-2810 Undesignated Fund Balance $33,734
010-2810 Undesignated Fund Balance $33,734
010-1658 58060 - Other Improvements $33,734
and,
BE IT FURTHER ORDAINED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Public Works and that the County Executive be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER ORDAINED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line item quantities at no additional cost to the County; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
______________________________ ____________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached ordinance, Ordinance No. 5054 introduced on November 20, 2017, was duly passed on December 11, 2017 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8________ Nays _____0________
Abstaining ____0_______ Absent ____1________
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ _____________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance No. 5054.
____________________ ______________________________
Date Frank White, Jr., County Executive
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 004 5104 58040
ACCOUNT TITLE: Special Road and Bridge Fund
Non-Departmental
Roads
NOT TO EXCEED: $33,734.00
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 010 2810
ACCOUNT TITLE: Grant Fund
Undesignated Fund Balance
NOT TO EXCEED: $33,734.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 010 1658 58060
ACCOUNT TITLE: Grant Fund
FLAP Longview Lake
Other Improvements
NOT TO EXCEED: $380,734.00
__________________________ ______________________________
Date Chief Financial Officer