IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a twelve (12) month term and supply contract, and authorizing three twelve-month options for extension, on Electronic Solicitation No. BB20113 for the furnishing of office furniture for use by various county departments to Corporate Express/Staples of Kansas City, MO, and Phoenix Office Products of Kansas City, MO.
Intro
RESOLUTION #17549, March 21, 2011
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited bids on Electronic Solicitation No. BB20113 for the furnishing of office furniture for use by various county departments to provide for departmental needs for the upcoming twelve-month period with annual options to extend for terms not to exceed an additional total of thirty-six months; and,
WHEREAS, a total of sixteen notifications were distributed and five responses were received, two of which were rejected for failing to meet the required specifications, and the remaining three were as follows:
Vendor Discount on Sample Bid Items
Corporate Express/Staples 55% to 56% discount on items
Kansas City (Jackson County), MO
Working Spaces, Inc. 54% discount on all items
St. Louis, MO
Phoenix Office 56% discount on all items
Kansas City (Jackson County), MO
and,
WHEREAS, following evaluation of the bids submitted, the Director of Finance and Purchasing recommends that the contract award be split between Corporate Express/Staples of Kansas City (Jackson County), MO, and Phoenix Office Products of Kansas City (Jackson County), MO, for the reason that they have submitted the lowest and best bids; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award and any extensions; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations to the using spending agencies have been made in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17549 of March 21, 2011, was duly passed on March 28, 2011 by the Jackson County Legislature.
The votes thereon were as follows:
Yeas _________8______ Nays _______0_______
Abstaining ____0_____ Absent ______1______
________________________ ____________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation.
_______________________ __________________________________
Date Director of Finance and Purchasing