IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $133,000.00 within the 2013 Assessment Fund and awarding a contract for the furnishing of professional GIS services to the Timmons Group of Richmond VA, under the terms and conditions of Request for Proposals No. 17-13 at an actual cost to the County not to exceed $133,000.00, and awarding a contract for the furnishing of a Parcel Fabric and Workflow Manager software solution to ESRI of Redlands, CA, as a sole source purchase, at an actual cost to the County not to exceed $13,500.00, both for use by the Information Technology Department, at an actual aggregate cost to the County not to exceed $146,500.00.
Intro
RESOLUTION NO. 18150, April 15, 2013
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the Information Technology Department has a need for updated GIS services and software used to maintain the County's digital cadastral records; and,
WHEREAS, the Director of Finance and Purchasing has solicited bids on Request for Proposal No. 17-13 for the furnishing of professional GIS services; and,
WHEREAS, a total of seven notifications were distributed and three responses were received from the following with one additional response having been rejected as non-responsive:
VENDOR
ESRI
Redlands, CA
Timmons Group
Richmond, VA
and,
WHEREAS, the proposals submitted were evaluated on the basis of responsiveness to the terms and conditions, scope of services, experience, qualifications, reference, and pricing; and,
WHEREAS, following evaluation of the bids submitted, the Director of Finance and Purchasing recommends that the contract be awarded to Timmons Group of Richmond, VA, for the reason that it has submitted the lowest and best bid as set forth in the attached recapitulation and analysis; and,
WHEREAS, the Director of Finance and Purchasing additionally recommends the award of a sole source contract not to exceed $13,500.00, for the furnishing of a Parcel Fabric and Workflow Manager software solution to ESRI of Redlands, CA, as the developer of this proprietary software; and,
WHEREAS, a transfer is necessary to cover the cost of these purchases; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2013 Assessment Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Assessment Fund
Non-Departmental
045-4500 56661 - Software Purchase $133,000
045-4500 56080 - Other Professional Srvs $133,000
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18150 of April 15, 2013, was duly passed on April 22, 2013 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _________8______ Nays ______0________
Abstaining _____0____ Absent _____0_______ Excused________1________
________________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 045 4500 56661
ACCOUNT TITLE: Assessment Fund
Non-Departmental
Software Purchases
NOT TO EXCEED: $133,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 045 4500 56661
ACCOUNT TITLE: Assessment Fund
Non-Departmental
Software Purchases
NOT TO EXCEED: $13,500.00
ACCOUNT NUMBER: 045 4500 56080
ACCOUNT TITLE: Assessment Fund
Non-Departmental
Other Professional Services
NOT TO EXCEED: $133,000.00
__________________________ ________________________________
Date Director of Finance and Purchasing