IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $45,000.00 within the 2011 Anti-Drug Sales Tax Fund, and awarding a contract for the furnishing of vinyl billboard advertising for use by COMBAT to Lamar Outdoor Advertising of Kansas City, MO, under the terms and conditions of Request for Proposals No. 72-11, at a cost to the County not to exceed $59,880.00.
Intro
RESOLUTION #17757, December 6, 2011
INTRODUCED BY Dan Tarwater, County Legislator
Body
WHEREAS, by Resolution 17649, dated August 15, 2011, the Legislature did award a contract for the design of an advertising and marketing campaign to increase public awareness of COMBAT within the community; and,
WHEREAS, the advertising campaign is part of the mission and goals developed by the COMBAT Review Committee and the Jackson County Drug Commission; and,
WHEREAS, the Drug Commission now recommends an agreement with Lamar Outdoor Advertising of Kansas City (Jackson County), MO, for the furnishing of billboard space and vinyl ads as part of this marketing campaign; and,
WHEREAS, the Director of Finance and Purchasing solicited formal written bids on Request for Proposals No. 72-11 for these services; and,
WHEREAS, a total of five notifications were distributed and two responses were received and evaluated as follows:
BIDDER
Lamar Advertising, Kansas City (Jackson County), MO
Waitt Outdoor, Omaha, NE
WHEREAS, an evaluation committee reviewed each proposal based on respondent qualifications, references, and pricing and recommends the award of the contract to Lamar Advertising as the only bidder responding with complete information requested in the proposal; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of the contract to Lamar Outdoor Advertising, under the terms and conditions of Request for Proposals No. 72-11, for the reason that it is the lowest and best bidder; and,
WHEREAS, a transfer is necessary to place the needed funds in the proper account; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer within the 2011 Anti-Drug Sales Tax Fund be and hereby is made:
Department/Division Character Description From To
Anti-Drug Sales Tax Fund
COMBAT
008-4401 56080 - Other Prof Services $45,000
008-4401 56210 - Advertising $45,000
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri that the purchase be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17757 of December 6, 2011, was duly passed on December 6, 2011 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________8_________ Nays ______0_______
Abstaining ______0_______ Absent ______1______
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 008 4401 56080
ACCOUNT TITLE: Anti-Drug Sales Tax Fund
COMBAT
Other Professional Services
NOT TO EXCEED: $45,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 008 4401 56210
ACCOUNT TITLE: Anti-Drug Sales Tax Fund
COMBAT
Advertising
NOT TO EXCEED: $59,880.00
_________________________ ______________________________
Date Director of Finance and Purchasing