IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $80,470.00 from the undesignated fund balance of the 2016 General Fund and awarding contracts for the furnishing of x-ray inspection scanning equipment and repair services for use by the Sheriff’s Office to Autoclear, LLC, of Fairfield, NJ, as a sole source purchase, and Smiths Detection of Edgewood, Maryland, under the terms and conditions set forth in the GSA Contract No. GS-07F-9597G, an existing government contract, at an aggregate cost to the County not to exceed $80,470.00.
Intro
ORDINANCE NO. 4911, October 3, 2016
INTRODUCED BY Alfred Jordan, County Legislator
Body
WHEREAS, the Sheriff’s Office has an immediate need for repair services to the x-ray inspection scanning equipment located at the Eastern Jackson County Courthouse; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of a contract for the furnishing of the repair services to Autoclear, LLC, of Fairfield, NJ, at a cost to the County not to exceed $10,710.00, as a sole source purchase for the reason that Autoclear is the manufacturer of the equipment requiring proprietary repairs; and,
WHEREAS, the Sheriff also recommends the purchase of x-ray inspection scanners to replace the outdated equipment at other County locations; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of a contract for the furnishing of x-ray inspection scanning equipment to Smiths Detection of Edgewood, MD, at a cost to the County not to exceed $69,761.00, under the terms and conditions set forth in the GSA Contract No. GS-07F-9597G, an existing government contract; and,
WHEREAS, the Director of Finance and Purchasing recommends this purchase under the terms and conditions set forth in the GSA Contract, due to the volume discounts offered to large entities; and,
WHEREAS, an appropriation is needed to place the funds required in the proper spending accounts; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation from the undesignated fund balance of the 2016 General Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
Non-Departmental
001-2810 Undesignated Fund Balance $80,470
001-2810 Undesignated Fund Balance $80,470
001-5101 58170 - Other Equipment $80,470
and,
BE IT FURTHER ORDAINED by the County Legislature of Jackson County, Missouri, that the purchase be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the awards; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
___________________________ _____________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance No. 4911, introduced on October 3, 2016, was duly passed on October 3, 2016 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9________ Nays ______0_______
Abstaining _____0______ Absent _____0_______
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance No. 4911.
____________________ ________________________________
Date Frank White, Jr., County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 001 2810
ACCOUNT TITLE: General Fund
Undesignated Fund Balance
NOT TO EXCEED: $80,470.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 5101 58170
ACCOUNT TITLE: General Fund
Maintenance & Operations
Other Equipment
NOT TO EXCEED: $80,470.00
______________________ ______________________________
Date Chief Financial Officer