IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a twenty-four month term and supply contract, with two twelve-month options for extension, for the printing and mailing of business and individual personal property declaration forms, assessment notices, and envelopes for use by the Assessment Department to Strahm Automation & Mailing of Kansas City, MO, under the terms and conditions of Electronic Solicitation No. BB201023.
Intro
RESOLUTION #17417, November 22, 2010
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited bids on Electronic Solicitation No. BB201023 for the printing and mailing of business and individual personal property declaration forms, assessment notices, and envelopes for use by the Assessment Department; and,
WHEREAS, a total of twenty (20) solicitations were distributed and three (3) responses were received thereon from the following:
VENDOR TOTAL BASE BID
Action Mailing $ 120,375.00
Liberty (Clay County), MO
Strahm Automation and Mailing $ 131,291.00
Kansas City (Jackson County), MO
Brenn-Park d/b/a Moonlight $ 177,047.00
Bend, OR
and,
WHEREAS, following evaluation of bids submitted, the Director of Finance and Purchasing concurs with the recommendation of the Assessment Department that award be made to Strahm Automation and Mailing of Kansas City, MO, for the reason that, after taking into consideration part performance of County contracts by both Strahm and Action Mailing, Strahm, while not the lowest bidder, has submitted the lowest and best bid; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contracts, to the extent that sufficient appropriations to the using spending agency have heretofore been made in the current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
___________________________ ________________________________
Chief Deputy County Counselor Acting County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17417 of November 22, 2010, was duly passed on November 29, 2010 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________7_________ Nays _____0______
Abstaining ______0_____ Absent ______2______
______________________ _____________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases will, of necessity, be determined as each using agency places its order.
_________________________ ____________________________________
Date Director of Finance and Purchasing