IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $169,840.68 from the unappropriated surplus of the 2007 Grant Fund and awarding a contract to Superior Bowen Asphalt Company of Kansas City, MO, for the 2007 Pavement Maintenance Project Phase 1 (Fly-Ash Base Stabilization with Asphalt Overlay), No. 3098, at a cost to the County not to exceed $761,967.50.
Intro
ORDINANCE # 3906, July 9, 2007
INTRODUCED BY Bob Spence, County Legislator
Body
WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 02-2007 for the 2007 Pavement Maintenance Project Phase 1 (Fly-Ash Base Stabilization with Asphalt Overlay), No. 3098; and,
WHEREAS, on this bid, three (3) responses were received, as follows:
VENDOR BID
Superior Bowen Asphalt Company $761,967.50
Kansas City (Jackson County), MO
Metro Asphalt, Inc. $794,279.50
Independence, MO
APAC-KS Inc., KC Division $885,744.00
Overland Park, KS
and,
WHEREAS, the Director of Public Works recommends that the contract award be made to Superior Bowen Asphalt Company for the reason that it has submitted the lowest and best bid; and,
WHEREAS, the cities of Buckner and Greenwood have requested that certain paving projects within their respective city limits be included within the County project and have provided funding for this purpose; and,
WHEREAS, an appropriation is necessary to place these city funds in the proper spending accounts; and,
WHEREAS, the County Executive has recommended this appropriation as an amendment to his proposed 2007 Jackson County budget; and,
WHEREAS, the Director of Public Works has requested authorization to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation by the County, in order to fully utilize budgeted funds without the necessity of legislative review of minor change order details; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation from the unappropriated surplus of the 2007 Grant Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Grant Fund
010-5553 Revenue from the $53,658.36
City of Greenwood
010-5543 Revenue from the
City of Buckner 116,182.32
Unappropriated Surplus 169,840.68
Unappropriated Surplus 169,840.68
City of Greenwood
010-1553-8070 City Projects 53,658.36
City of Buckner
010-1543-8070 City Projects 116,182.32
and,
BE IT FURTHER ORDAINED that award be made as recommended by the Director of Public Works and that the Director of Public Works be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER ORDAINED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation by the County, in order to fully utilize budgeted funds; and,
BE IT FURTHER ORDAINED that the Director of the Department of Finance is authorized to make all payments, except final payment, on the contract.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
______________________________ __________________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance # 3906, introduced on July 9, 2007, was duly passed on July 16, 2007 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______7________ Nays _____0_________
Abstaining ____0_______ Absent _____2________
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance # 3906.
____________________ ________________________________
Date Michael D. Sanders, County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 010 2810
ACCOUNT TITLE: Grant Fund
Unappropriated Surplus
NOT TO EXCEED: $169,840.68
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 010 1553 8070
ACCOUNT TITLE: Grant Fund
City of Greenwood
City Projects
NOT TO EXCEED: $53,658.36
ACCOUNT NUMBER: 010 1543 8070
ACCOUNT TITLE: Grant Fund
City of Buckner
City Projects
NOT TO EXCEED: $116,182.32
ACCOUNT NUMBER: 400 1553 8070
ACCOUNT TITLE: CURS
City of Greenwood
City Projects
NOT TO EXCEED: $21,971.84
ACCOUNT NUMBER: 400 1543 8070
ACCOUNT TITLE: CURS
City of Buckner
City Projects
NOT TO EXCEED: $8,722.76
ACCOUNT NUMBER: 004 1506 6790
ACCOUNT TITLE: Special Road & Bridge Fund
Public Road Maintenance
Other Contractual Services
NOT TO EXCEED: $561,432.22
________________________ __________________________________
Date Director of Finance and Purchasing