Finance and Audit
Committee Substitute
May 20, 2013
IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding twenty-four month term and supply contracts with three twelve-month options to extend for the furnishing of printing letterhead stationery, envelopes, and various business cards, for use by various County departments to Service Printing and Graphics of Kansas City, MO, and Control Printing Group of Independence, MO, under the terms and conditions of Invitation to Bid No. 18-13.
Intro
RESOLUTION NO. 18171, May 13, 2013
INTRODUCED BY Scott Burnett and James D. Tindall, County Legislators
Body
WHEREAS, the County has a need for printing services for use by various County departments; and,
WHEREAS, the Director of Finance and Purchasing solicited formal written bids for printing services under Invitation to Bid No. 18-13; and,
WHEREAS, a total of forty-five notifications were distributed and three responses were received; and,
WHEREAS, following evaluation of the bids received, the Director has recommended that the contract be split and awarded to the bidders submitting the lowest and best bids for each item; and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, 1984, the Legislature awards twenty-four month term and supply contracts with three twelve-month options to extend, for the furnishing of printing letterhead, envelopes, and various business cards, to Service Printing and Graphics of Kansas City (Jackson County), MO and Control Printing Group, Inc., of Independence, MO, as the best and lowest bidders; and,
WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any specific amount, with the availability of funds for specific purchases being subject to annual appropriation; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as set out above, and that the Director of Finance and Purchasing be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments to the extent that sufficient appropriations to the using spending agencies are available in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18171 of May 13, 2013, was duly passed on May 20, 2013 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________8_______ Nays _______0_______
Abstaining ____0_____ Absent ______0______ Excused______1_______
________________________ _______________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation.
_______________________ __________________________________
Date Director of the Department of Finance