Finance & Audit
Committee Amendment
March 7, 2005
IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION authorizing the County Executive to execute a contract under Request For Proposals No. 13-05 with Mobile Video Services, Inc., of North Kansas City, MO for the furnishing of Real Property Appraisal Data Verification Services and Software for use by the Public Works, Assessment and GIS Departments and transferring $243,658.00 within the 2005 Assessment Fund and $126,687.00 within the 2005 Special Road and Bridge Fund to make up the balance necessary to accomplish this purchase at a total cost to the County not to exceed $758,375.00.
Intro
RESOLUTION 15404, February 28, 2005
INTRODUCED BY Henry C. Rizzo, County Legislator
Body
WHEREAS, the County has a need for the furnishing of Real Property Appraisal Data Verification Services and Software for use by the Assessment, Public Works and GIS Departments; and,
WHEREAS, a total of ten (10) solicitations were distributed and two (2) responses were received of which one (1) was determined to be "No Bid"; and,
WHEREAS, he has received as the lowest bid thereon from the following:
RESPONDENTS TOTAL PRICE
Mobile Video Services, Inc. $758,375.00
of North Kansas City, MO
WHEREAS, the Director of Purchasing also recommends that $243,375.00 be transferred within the 2005 Assessment Fund and $126,687.00 within the 2005 Special Road and Bridge Fund to accomplish said purchase; and,
WHEREAS, Pursuant to Section 1054.6 of the Jackson County Code, 1984, the Director of Purchasing recommends the award of contract under Request For Proposals No. 13-05 with Mobile Video Services, Inc., of North Kansas City, MO for the furnishing of Real Property Appraisal Data Verification Services and Software for use by the Assessment, Public Works and GIS Departments at a cost to the County not to exceed $758,375.00 as the best and lowest bidder; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfers be made:
Department/Division Character Description From To
Special Road & Bridge Fund
Engineering
004-1502-6080 Other Professional Services $50,000
004-1502-6790 Other Contractual Services $16,687
Public Works Director
004-1501-8171 Personal Computers $60,000
004-1501-6080 Other Professional Services $126,687
Assessment Fund
Assessment Department
045-1902-7230 Other Operating Supplies $10,000
045-1902-8171 Personal Computers 233,658
045-1902-6661 Software $57,000
045-1902-6080 Other Professional Services 186,658
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Purchasing and that the Purchasing Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance is authorized to make payments, including final payment, to the extent that sufficient appropriations are available.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ _________________________
Acting Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #15404 of February 28, 2005 was duly passed on ________March 7______________, 2005 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9________ Nays ______0________
Abstaining ____0_____ Absent _____0_______
________________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 004-1502-6080
ACCOUNT TITLE: Special Road and Bridge Fund
Engineering
Other Professional Services
NOT TO EXCEED: $50,000.00
ACCOUNT NUMBER: 004-1502-6790
ACCOUNT TITLE: Special Road and Bridge Fund
Engineering
Other Contractual Services
NOT TO EXCEED: $16,687.00
ACCOUNT NUMBER: 004-1501-8171
ACCOUNT TITLE: Special Road and Bridge Fund
Office of the Director
Personal Computers
NOT TO EXCEED: $60,000.00
ACCOUNT NUMBER: 045-1902-7230
ACCOUNT TITLE: Assessment Fund
Assessment Department
Other Operating Supplies
NOT TO EXCEED: $10,000.00
ACCOUNT NUMBER: 045-1902-8171
ACCOUNT TITLE: Assessment Fund
Assessment Department
Personal Computers
NOT TO EXCEED: $233,658.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 045-1902-6661
ACCOUNT TITLE: Assessment Fund
Assessment Department
Software
NOT TO EXCEED: $65,000.00
ACCOUNT NUMBER: 045-1902-6080
ACCOUNT TITLE: Assessment Fund
Assessment Department
Other Professional Services
NOT TO EXCEED: $491,688.00
ACCOUNT NUMBER: 001-1310-6080
ACCOUNT TITLE: General Fund
GIS Department
Other Professional Services
NOT TO EXCEED: $3,750.00
ACCOUNT NUMBER: 003-1310-6080
ACCOUNT TITLE: Park Fund
GIS
Other Professional Services
NOT TO EXCEED: $15,000.00
ACCOUNT NUMBER: 004-1310-6080
ACCOUNT TITLE: Special Road & Bridge Fund
GIS Department
Other Professional Services
NOT TO EXCEED: $26,250.00
ACCOUNT NUMBER: 045-1310-6080
ACCOUNT TITLE: Assessment Fund
GIS Department
Other Professional Services
NOT TO EXCEED: $30,000.00
ACCOUNT NUMBER: 004-1501-6080
ACCOUNT TITLE: Special Road and Bridge Fund
Public Works - Director
Other Professional Services
NOT TO EXCEED: $126,687.00
________________________ __________________________________
Date Director of the Department of Finance