IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a twenty-four-month term and supply contract, with one twelve-month option to extend, for the furnishing of HVAC filters for use by various County departments, as a split award to Kansas City Air Filter of Kansas City, MO and Inspection Experts, Inc., of Columbia, Maryland, under the terms and conditions of Invitation to Bid No. 24-081.
Intro
RESOLUTION NO. 21853, February 3, 2025
INTRODUCED BY Sean E. Smith, County Legislator
Body
WHEREAS, various County Departments are in need of a supply of miscellaneous HVAC filters; and,
WHEREAS, the Director of Finance and Purchasing has solicited bids on Invitation to Bid No. 24-081, for the furnishing of HVAC filters for use by various County departments; and,
WHEREAS, a total of seven responses were received and evaluated from the following:
BIDDER
Certified Engineering Consultants
Kansas City (Jackson County), MO
Filter King LLC
Miami, FL
Filterbuy Incorporated
Talladega, AL
Florence Filter Corporation
Compton, CA
Inspection Experts, Inc.
Columbia, Maryland
Kansas City Air Filter
Kansas City (Jackson County), MO
Koch Filter
Louisville, KY
and,
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Director of Finance and Purchasing recommends a split award of twenty-four-month term and supply contracts, with one twelve-month option to extend, to Kansas City Air Filter of Kansas City, MO and Inspection Experts, Inc., of Columbia, Maryland, under the terms and conditions of Invitation to Bid No. 24-081; and,
WHEREAS, a split award to the two lowest and best bidders is recommended to give the various County departments flexibility and convenience to obtain needed items and services in various locations; and,
WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any specific amount, with the availability of funds for specific purchases subject to annual appropriation; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract, to the extent sufficient appropriations to the using spending agencies have been made in the current Jackson County budget, with an estimated annual usage of $20,500.00.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________
County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 21853 of February 3, 2025 was duly passed on ____________________________, 2025 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ___________________ Nays ___________________
Abstaining _______________ Absent __________________
______________________ _____________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases will, of necessity, be determined as each using agency places its order. The contracts have an estimated annual usage of $20,500.00.
_______________________ __________________________________
Date Chief Administrative Officer