IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $33,500.00 within the 2011 General Fund, $18,500.00 within the 2011 Park Fund, and $19,414.00 within the Special Road and Bridge Fund and awarding a contract for the furnishing of Legal Files Case and Matter Management System for use by the Office of the County Counselor to Legal Files Software of Springfield, Illinois, at a cost to the County not to exceed $67,914.00, as a sole source purchase.
Intro
RESOLUTION #17684, September 26, 2011
INTRODUCED BY Scott Burnett, County Legislator
Enacted and Approved
WHEREAS, the Office of the County Counselor currently uses a case management program that was developed by the County's Information Technology Department; and,
WHEREAS, this system is no longer meeting the Counselor's Office's needs and the County Counselor recommends the purchase of a more advanced commercial case management system; and,
WHEREAS, additional computer hardware will also be required to use in conjunction with the new software; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source and requires notification of and approval by the Legislature on such sole source purchases exceeding $25,000.00; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of a contract for Legal Files Case and Matter Management System software to Legal Files Software of Springfield, Illinois, as a sole source purchase based upon the determination that this proprietary software package provides unique features that are not available from any other source and that this software best meets the Counselor's Office needs; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfers be and hereby are made:
Department/Division Character Description From To
General Fund
County Counselor
001-1101 55010 - Regular Salaries $33,500
001-1101 58171 - Personal Computers $ 3,500
001-1101 56661 - Software Purchase $30,000
Park Fund
County Counselor
003-1101 55010 - Regular Salaries $18,500
003-1101 56661 - Software Purchase $18,500
Special Road & Bridge Fund
County Counselor
004-1101 55010 - Regular Salaries $19,414
004-1101 56661 - Software Purchases $19,414
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri that the purchase be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Senior Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17684 of September 26, 2011, was duly passed on September 26, 2011 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _________6________ Nays _______0______
Abstaining ______0_______ Absent ______3______
______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 001 1101 55010
ACCOUNT TITLE: General Fund
County Counselor
Regular Salaries
NOT TO EXCEED: $33,500.00
ACCOUNT NUMBER: 003 1101 55010
ACCOUNT TITLE: Park Fund
County Counselor
Regular Salaries
NOT TO EXCEED: $18,500.00
ACCOUNT NUMBER: 004 1101 55010
ACCOUNT TITLE: Special Road & Bridge Fund
County Counselor
Regular Salaries
NOT TO EXCEED: $19,414.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 1101 56661
ACCOUNT TITLE: General Fund
County Counselor
Software Purchase
NOT TO EXCEED: $30,000.00
ACCOUNT NUMBER: 003 1101 56661
ACCOUNT TITLE: Park Fund
County Counselor
Software Purchase
NOT TO EXCEED: $18,500.00
ACCOUNT NUMBER: 004 1101 56661
ACCOUNT TITLE: Special Road & Bridge Fund
County Counselor
Software Purchase
NOT TO EXCEED: $19,414.00
_________________________ ______________________________
Date Director of Finance and Purchasing