IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION authorizing the County Executive to execute a thirty-six month extension to the lease agreement with Space Center Kansas City, Inc., of Independence, MO, for use by the Recorder of Deeds Department, at an annual cost to the County not to exceed $199,500.00 and total cost to the County over the life of the lease, not to exceed $598,500.00, as a sole source purchase.
Intro
RESOLUTION NO. 18030, November 27, 2012
INTRODUCED BY Scott Burnett, County Legislator
Enacted and Approved
WHEREAS, the County has a need for the continued leasing of climate-controlled records storage and office space for use by the Recorder of Deeds= Records Center; and,
WHEREAS, by Resolution 11036, dated November 27, 1995, the County Legislature did authorize the execution of a three-year lease agreement with Space Center Kansas City of Independence, MO, with two optional five year extensions; and,
WHEREAS, subsequent authorized extensions will end on December 31, 2012; and,
WHEREAS, the Recorder of Deeds and representatives of the Circuit Court have been examining the availability of digitizing the records stored at the Records Center, however that process is in the early stages and will require the availability of a storage facility for at least three more years; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when the items to be acquired can be obtained from only one source; and,
WHEREAS, the Director of Finance and Purchasing recommends an extension to the existing lease agreement with Space Center Kansas City, Inc., of Independence, MO, as a sole source provider, because Space Center is the current provider and moving the records to a new storage site for three years while the digitizing option is being studied would be cost prohibitive; and,
WHEREAS, this extension will be effective January 1, 2013, and will result in a reduction in costs in the amount of $1,120.00 per month over the previous agreement, with the availability of funds for future years subject to annual appropriation; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the County Executive be and hereby is authorized to execute an extension to the lease agreement with Space Center, in a form to be approved by the County Counselor, for an amount not to exceed $199,500.00 for 2013; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the agreement, subject to annual appropriation.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached resolution, Resolution No. 18030 of November 27, 2012, was duly passed on December 3, 2012 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _________9______ Nays ______0________
Abstaining _____0______ Absent _____0________
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funding for future years is subject to annual appropriation in the County's then current budget.
________________________ ________________________________
Date Director of Finance and Purchasing