IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $603,020.00 within the 2005 Public Building Corporation Capital Projects Fund, awarding a contract for the purchase of financial system software, installation, training, consulting and customization services for use by the Finance Department and all other County offices to Mitchell Humphrey & Co. of St. Louis, MO, under the terms and conditions of an existing government contract, and authorizing the County Executive to execute that Agreement in a form approved by the County Counselor at a cost to the County not to exceed $508,085.00 and further authorizing the County Executive to execute change orders as a contingency in an amount not to exceed $92,170.00 for a total authorized amount not to exceed $600,255.00, and providing $50,000.00 for the purchase of additional hardware and software under existing term and supply contracts for a project total of $650,255.00.
Intro
RESOLUTION # 15550, June 27, 2005
INTRODUCED BY Henry C. Rizzo, County Legislator
Body
WHEREAS, the County desires to enter into an agreement for the furnishing of financial systems software, installation, training, consulting and customization services for use by the Finance Department and all other County offices in the course of the financial operations of those offices; and,
WHEREAS, the Director of Purchasing now recommends pursuant to §1040.04 of the Jackson County Code, 1984, awarding a contract for financial system software to Mitchell Humphrey Co., of St. Louis, MO, in the actual amount of $508,085.00, under an existing government contract of the City of Winston-Salem, NC, in a form to be approved by the County Counselor; and,
WHEREAS, Section 1064.00, Jackson County Code, 1984, requires notification of and approval by the Legislature on such purchases in excess of $25,000; and,
WHEREAS, a transfer within the 2005 Public Building Corporation Capital Projects Fund is necessary to cover the cost of this proposed purchase in the amount of $460,850.00, and other computer hardware and software in the amount of $50,000.00 required by the Department of Management Information Systems (MIS) which will be purchased under the terms and conditions of existing term and supply contracts and a transfer to cover contingencies in the amount of $92,170.00; and,
WHEREAS, the County Executive recommends said transfer; and,
WHEREAS, maintenance costs of this Agreement in the amount of $47,235.00 are deferred until 2006; and,
WHEREAS, the Finance Department recommends a contingency for change orders in an amount not to exceed $92,170.00 for a total contract cost authorization with Mitchell Humphrey & Co to the County of $600,255.00 and $50,000.00 in purchases with existing term and supply vendors for a project total of $650,255.00; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
PUBLIC BUILDING CORPORATION
CAPITAL PROJECTS FUND
Public Facilities Authority
Facilities Management -
Capital Improvement
015-1212 8020 - Building and Improvements $603,020
Facilities Management -
Capital Improvement
015-1212 6661 - Software $577,934
Facilities Management -
Capital Improvement
015-1212 8171 - Personal Computers & $25,086
Accessories
and,
BE IT FURTHER RESOLVED that this purchase under the existing government contract be made as recommended by the Purchasing Director; and,
BE IT FURTHER RESOLVED that the County Executive be and hereby is authorized to execute the Agreement under the terms and conditions of the existing government contract in a form to be approved by the County Counselor; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments including final payment on the contract thereby made.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Acting Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #15550 of June 27, 2005, was duly passed on June 27, 2005 by the Jackson County Legislature. The votes thereon were as follows:
Yeas 8 Nays 0
Abstaining 0 Absent 1
______________________ _____________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 015 1212 8020
ACCOUNT TITLE: Public Building Corporation
Capital Projects Fund
Facilities Management - Capital Improvement
NOT TO EXCEED: $603,020.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 015 1212 6661
ACCOUNT TITLE: Public Building Corporation
Capital Projects Fund
Facilities Management - Capital Improvement
Software
NOT TO EXCEED: $553,020.00
ACCOUNT NUMBER: 001 1305 6662
ACCOUNT TITLE: Public Facilities Authority
Facilities Management - Capital Improvement
Software Maintenance
NOT TO EXCEED: $47,235.00
Maintenance funds are subject to appropriations of the 2006 budget.
________________________ __________________________________
Date Director of the Department of Finance