IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a twenty-four (24) month term and supply contract, with annual options to extend for an additional total period not to exceed twenty-four (24) months, for the microfilming of compact disks for use by the Recorder of Deeds to Image Express of Eden Prairie, MN, under the terms and conditions of Electronic Solicitation No. BB200737.
Intro
RESOLUTION # 16377, August 13, 2007
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited bids pursuant to Electronic Solicitation No. BB200737 for the microfilming of compact disks for use by the Recorder of Deeds; and
WHEREAS, a total of twelve (12) solicitations were distributed and three (3) responses were received and evaluated as follows:
BIDDERS PRICE per CD
Image Express $ 90.30
Eden Prairie, MN
American Micro $112.00
Kansas City (Jackson County), MO
DocuData Solutions $189.15
Dallas, TX
and,
WHEREAS, the Director of Finance and Purchasing has recommended that award be made to Image Express of Eden Prairie, MN, for the reason that it has submitted the lowest and best bid; and,
WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any specific amount, with the availability of funds for specific purchases subject to annual appropriation; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract, to the extent sufficient appropriations to the using spending agency are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
_______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution # 16377 of August 13, 2007 was duly passed on August 20, 2007 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________9_________ Nays ______0_______
Abstaining ______0_______ Absent ______0______
______________________ _____________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation.
________________________ __________________________________
Date Director of Finance and Purchasing