File #: 16377    Version: 0 Name: Microfilming of compact disks for use by Recorder's of Deed, Image Express of Eden Prairie, MN
Type: Resolution Status: Passed
File created: 8/13/2007 In control: Finance and Audit Committee
On agenda: 8/13/2007 Final action: 8/20/2007
Title: A RESOLUTION awarding a twenty-four (24) month term and supply contract, with annual options to extend for an additional total period not to exceed twenty-four (24) months, for the microfilming of compact disks for use by the Recorder of Deeds to Image Express of Eden Prairie, MN, under the terms and conditions of Electronic Solicitation No. BB200737.
Sponsors: Scott Burnett
Indexes: MICROFILMING SERVICES, RECORDER'S OFFICE, TERM & SUPPLY CONTRACT

IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI

 

 

Title

A RESOLUTION awarding a twenty-four (24) month term and supply contract, with annual options to extend for an additional total period not to exceed twenty-four (24) months, for the microfilming of compact disks for use by the Recorder of Deeds to Image Express of Eden Prairie, MN, under the terms and conditions of Electronic Solicitation No. BB200737.

 

Intro

RESOLUTION # 16377,     August 13, 2007

 

 

INTRODUCED BY   Scott Burnett, County Legislator

 

 

Body

WHEREAS, the Director of Finance and Purchasing has solicited bids pursuant to Electronic Solicitation No. BB200737 for the microfilming of compact disks for use by the Recorder of Deeds; and

 

WHEREAS, a total of twelve (12) solicitations were distributed and three (3) responses were received and evaluated as follows:

 

                     BIDDERS                                                                                                                              PRICE per CD

                     Image Express                                                                                                         $ 90.30                     

                     Eden Prairie, MN                     

                     

                     American Micro                                                                                                         $112.00

                     Kansas City (Jackson County), MO

 

                     DocuData Solutions                                                                                    $189.15

                     Dallas, TX

 

and,

 

WHEREAS, the Director of Finance and Purchasing has recommended that award be made to Image Express of Eden Prairie, MN, for the reason that it has submitted the lowest and best bid; and,

 

WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any specific amount, with the availability of funds for specific purchases  subject to annual appropriation; now therefore,

 

BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director  be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,

 

BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract, to the extent sufficient appropriations to the using spending agency are contained in the then current Jackson County budget.

 

Enacted and Approved

Effective Date:  This Resolution shall be effective immediately upon its passage by a majority of the Legislature.

 

APPROVED AS TO FORM:

 

_______________________________                       ________________________________

Chief Deputy County Counselor                                                               County Counselor

 

Certificate of Passage

 

                     I hereby certify that the attached resolution, Resolution # 16377 of August 13, 2007  was duly passed on August 20, 2007 by the Jackson County Legislature.  The votes thereon were as follows:

 

 

                     Yeas ________9_________          Nays ______0_______

 

 

                     Abstaining ______0_______                            Absent ______0______

 

 

______________________                       _____________________________________

Date                                                                                                        Mary Jo Spino, Clerk of Legislature

 

 

Fiscal Note

This award is made on a need basis and does not obligate Jackson County to pay any specific amount.  The availability of funds for specific purchases is subject to annual appropriation.

 

 

________________________                                          __________________________________

Date                                                                                                                              Director of Finance and Purchasing