IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $144,609.00 within the 2013 General Fund and awarding contracts for the furnishing of computer and telecommunications equipment for use by the Information Technology Department at the Historic Truman Courthouse to Alexander Open Systems (AOS) of Overland Park, KS, at a cost to the County not to exceed $122,083.00, under the terms and conditions of the Cooperating School Districts of Greater Kansas City Contract No. C062512, an existing government contract, and to SKC Communications of Shawnee Mission, KS, at a cost to the County not to exceed $21,767.00, as a sole source purchase, at an aggregate cost to the County not to exceed $143,850.00.
Intro
RESOLUTION NO. 18215 July 15, 2013
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS the Information Technology Department is in need of computer and telecommunications equipment for use in the newly renovated Historic Truman Courthouse; and,
WHEREAS, pursuant to section 1030.4 of the Jackson County Code, 1984, the Director of Finance and Purchasing recommends the award of a contract for a portion of these services to Alexander Open Systems of Overland Park, KS, at a cost to the County not to exceed $122,083.00, under the terms and conditions set forth in the Cooperating School Districts of Greater Kansas City Contract No. C062512, an existing government contract; and,
WHEREAS, additionally, the Director recommends the award of a contract for telecommunications equipment to SKC Communications of Shawnee Mission, KS in the amount of $21,767.00; and,
WHEREAS, the Director further recommends that he not take competitive bids with regard to said equipment, for the reason that SKC Communications is the only supplier for this proprietary equipment; and,
WHEREAS, an additional purchase of equipment in the amount of $758.00 will be made under an existing County term and supply contract; and,
WHEREAS, a transfer is necessary to cover the costs of this equipment; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2013 General Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
Non-Departmental
001-5101 58020 - Buildings & Imprvmts $144,609
001-5101 58173 - Computer Equipment/Terminals $113,915
001-5101 58160 - Radio Communications $ 17,967
001-5101 56080 - Other Professional Srvs $ 9,853
001-5101 57230 - Other Operating Supplies $ 758
001-5101 56110 - Postage $ 2,116
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18215 of July 15, 2013, was duly passed on July 15, 2013 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _________8______ Nays ________0______
Abstaining _____0____ Absent _______0_____ Excused______1______
________________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 001 5101 58020
ACCOUNT TITLE: General Fund
Non-Departmental
Buildings & Improvements
NOT TO EXCEED: $144,609.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 5101 58173
ACCOUNT TITLE: General Fund
Non-Departmental
Computer Equipment/Terminals
NOT TO EXCEED: $113,915.00
ACCOUNT NUMBER: 001 5101 58160
ACCOUNT TITLE: General Fund
Non-Departmental
Radio/Communications Equipment
NOT TO EXCEED: $17,967.00
ACCOUNT NUMBER: 001 5101 56080
ACCOUNT TITLE: General Fund
Non-Departmental
Other Professional Services
NOT TO EXCEED: $9,853.00
ACCOUNT NUMBER: 001 5101 56110
ACCOUNT TITLE: General Fund
Non-Departmental
Postage
NOT TO EXCEED: $2,116.00
__________________________ ________________________________
Date Director of Finance and Purchasing