IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $38,012.00 from the undesignated fund balance of the 2018 General Fund and awarding a twelve-month term and supply contract, with two twelve-month options to extend, for the furnishing and installation of cell door food pass/cuff ports for use by the Department of Corrections to Cornerstone Detention Products of Madison, AL, under the terms and conditions of Request of Proposal No. 59-18.
Intro
ORDINANCE NO. 5172, November 5, 2018
INTRODUCED BY Alfred Jordan, County Legislator
Body
WHEREAS, the Department of Corrections has a need for the installation of retrofit food pass/cuff ports in cell doors; and,
WHEREAS, there are a total of one hundred and twenty cell doors that need these retrofits, to be completed in phases; and,
WHEREAS, the Director of the Department of Corrections desires to have installation of the retrofit food pass/cuff doors on thirty-two of the cells completed by the end of the 2018, with the remaining installation to be accomplished in future years; and,
WHEREAS, the Director of the Department of Finance and Purchasing issued Request for Proposals No. 59-18 for the furnishing and installation of retrofit food pass/cuff doors; and,
WHEREAS, a total of twenty-one notification were distributed and one response was received and evaluated as follows:
RESPONDENT BID (For 32 doors)
Cornerstone Detention Products $38,012
Madison, Alabama
WHEREAS, pursuant to section 1054.6 of the Jackson County Code, the Director of Finance and Purchasing recommends the award of a twelve-month term and supply contract with two twelve month options to extend for the furnishing and installation of retrofit food pass/cuff ports for the Department of Correction to Cornerstone Detention Products of Madison, AL, as the lowest and best proposal received; and,
WHEREAS, an appropriation is needed to place the funds required for this purchase and installation to be accomplished in 2018 in the proper spending account; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation from the undesignated fund balance of the 2018 General Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
General Fund
Undesignated Fund Balance
001-2810 $38,012
001-2701 58020 - Buildings & Improvements $38,012
and,
BE IT FURTHER ORDAINED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract and extensions thereto, to the extent sufficient appropriations to the using spending agency are continued in the then current Jackson County budget.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
___________________________ _____________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached ordinance, Ordinance No. 5172, introduced on November 5, 2018, was duly passed on November 5, 2018 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8________ Nays _____0________
Abstaining ____0_______ Absent _____1_______
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance No. 5172.
____________________ ________________________________
Date Frank White, Jr., County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 001 2810
ACCOUNT TITLE: General Fund
Undesignated Fund Balance
NOT TO EXCEED: $38,012.00
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases will, of necessity, be determined as each using agency places its order.
______________________ ______________________________
Date Chief Administrative Officer