IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract for the furnishing of two air handling units and three rooftop air conditioning units for use by the Facilities Management Division of the Public Works Department, to U.S. Engineering Company of Kansas City, MO, under the terms and conditions of Request for Proposals No. 58-11, at cost to the County not to exceed $112,345.00, and awarding a contract for the furnishing of environmental abatement services to New Horizons Enterprises, LLC, of Kansas City, MO, in an amount not to exceed $3,500.00, under the terms and conditions of the City of Kansas City, Missouri Contract No. EV00000612-07, an existing government contract, and authorizing the Director of Public Works to execute change orders in an amount not to exceed $12,316.00, for a total aggregate cost not to exceed $128,161.00.
Intro
RESOLUTION #17716, October 31, 2011
INTRODUCED BY Bob Spence, County Legislator
Body
WHEREAS, by Ordinance 4162, dated October 19, 2009, the Legislature did accept a federal Energy Efficiency and Conservation Initiative grant in the amount of $483,100.00, to fund energy, efficiency, and conservation projects throughout the County; and,
WHEREAS, the air conditioning units and air handling units at the Independence Courthouse Annex and the Examiner Building in Independence, MO, are old, inefficient, and difficult to regulate; and,
WHEREAS the Facilities Management Division of the Public Works Department recommends using a portion of the grant funds to replace the units with more energy efficient models; and,
WHEREAS, the Director of Finance and Purchasing has solicited formal written proposals on Request for Proposals No. 58-11, for the furnishing of three air conditioner units and two air handling units for the Independence Courthouse Annex building and the Examiner Building in Independence, MO; and,
WHEREAS, a total of thirty notifications were distributed and two responses were received, as follows:
BIDDER TOTAL BASE BID
U.S. Engineering Company, Kansas City (Jackson County), MO $112,345.00
The Wilson Group, Inc., Greenwood (Jackson County), MO $148,187.00
and,
WHEREAS, the Director of Finance and Purchasing recommends that award be made to U.S. Engineering Company, of Kansas City, MO, as the lowest and best bidder; and,
WHEREAS, pursuant to section 1030.4 of the Jackson County Code, 1984, the Director of Finance and Purchasing recommends the award of environmental abatement services to New Horizons Enterprises, LLC, of Kansas City (Jackson County), MO, in an amount not to exceed $3,500.00, under the terms and conditions of the City of Kansas City, Missouri Contract Number EV00000612-07, an existing government contract; and,
WHEREAS, the Director of Public Works also requests authorization to execute any change orders to the contracts in an amount not to exceed $12,316.00, as a contingency for any unforeseen problems that may arise during the performance of these contracts; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Public Works be authorized to execute change orders in an amount not to exceed $12,316.00, as a contingency for the completion of the contracts; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be, and hereby is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17716 of October 31, 2011, was duly passed on November 7, 2011 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________8_________ Nays _______0_______ Excused______1_________
Abstaining ______0_______ Absent ______0______
______________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 010 1225 56790
ACCOUNT TITLE: Grant Fund
Energy Efficiency Cons Grant
Other Contractual Services
NOT TO EXCEED: $128,161.00
________________________ __________________________________
Date Director of Finance and Purchasing