IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $169,930.00 within the 2014 Park Fund and awarding contracts for the furnishing of mowers and vehicles for use by the Parks + Rec Department to Lawn and Leisure of Lee's Summit, MO, Professional Turf Products of Lenexa, KS, and Dick Smith Ford of Raytown Missouri, under the terms and conditions of MARC Contract No. TX HBAC GR01-12, National IPA Contract No. 120535, and MACPP Joint Vehicle Bid No. 251-14, all existing government contracts, at an actual aggregate cost to the County of $169,929.20.
Intro
RESOLUTION NO. 18625, October 6, 2014
INTRODUCED BY Fred Arbanas, County Legislator
Body
WHEREAS, the Parks + Rec Department desires to purchase three specialized mowers, at an actual cost of $116,628.00, and two pick-up trucks, at an actual cost of $53,302.00, to meet departmental needs; and,
WHEREAS, the Director of Finance and Purchasing recommends the award of contracts for the furnishing of this equipment and these vehicles to Lawn and Leisure of Lee's Summit, MO, Professional Turf Products of Lenexa, KS, and Dick Smith Ford of Raytown Missouri, under the terms and conditions of MARC Contract No. TX HBAC GR01-12, National IPA Contract No. 120535, and MACPP Joint Vehicle Bid No. 251-14, all existing government contracts, at an actual aggregate cost to the County not to exceed $169,929.20; and,
WHEREAS, pursuant to section 1030.4, Jackson County Code, 1984, the Director of Finance and Purchasing is required to submit any purchase under an existing government contract which exceeds $25,000.00 to the Legislature for approval; and,
WHEREAS, the Director of Finance and Purchasing recommends these awards as indicated under the existing government contracts due to the higher volume discounts offered to larger entities; and,
WHEREAS, a transfer is necessary to cover the cost of this equipment and these vehicles; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2014 Park Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Park Fund
Park Operations
003-1602 55010 - Regular Salaries $101,032
003-1602 58110 - Heavy Machinery/Equip $ 101,032
Park Fund
Park Safety/Interpretation
003-1605 55010 - Regular Salaries $15,596
003-1605 58110 - Heavy Machinery/Equip $15,596
Park Fund
Equipment Service Center
003-1614 55010 - Regular Salaries $53,302
003-1614 58130 - Trucks $53,302
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18625 of October 6, 2014, was duly passed on October 13, 2014 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9_______ Nays _____0_____
Abstaining ____0______ Absent ____0_______
_______________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 003 1602 55010
ACCOUNT TITLE: Park Fund
Park Operations
Regular Salaries
NOT TO EXCEED: $101,032.00
ACCOUNT NUMBER: 003 1605 55010
ACCOUNT TITLE: Park Fund
Park Safety/Interpretation
Regular Salaries
NOT TO EXCEED: $15,596.00
ACCOUNT NUMBER: 003 1614 55010
ACCOUNT TITLE: Park Fund
Equipment Service Center
Regular Salaries
NOT TO EXCEED: $53,302.00
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 003 1602 58110
ACCOUNT TITLE: Park Fund
Park Operations
Heavy Machinery/Equipment
NOT TO EXCEED: $101,032.00
ACCOUNT NUMBER: 003 1605 58110
ACCOUNT TITLE: Park Fund
Park Safety/Interpretations
Heavy Machinery/Equipment
NOT TO EXCEED: $15,596.00
ACCOUNT NUMBER: 003 1614 58130
ACCOUNT TITLE: Park Fund
Equipment Services Center
Trucks
NOT TO EXCEED: $53,302.00
________________________ _______________________________
Date Director of Finance and Purchasing