IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $75,190.00 within the 2014 Special Road and Bridge Fund and awarding a contract for the furnishing of computer and telecommunications equipment for use by the Information Technology Department at the Sheriff's Office's new headquarters building, to SKC Communications of Shawnee Mission, KS, under the terms and conditions of the State of Kansas Contract No. 05771, an existing government contract, at a cost to the County not to exceed $19,827.00, with an aggregate cost to the County for the project not to exceed $75,186.00.
Intro
RESOLUTION NO. 18614, September 22, 2014
INTRODUCED BY Theresa Garza Ruiz and Dan Tarwater, County Legislators
Body
WHEREAS, the Information Technology Department is in need of computer and telecommunications equipment for use in the newly renovated Sheriff's Office headquarters; and,
WHEREAS, pursuant to section 1030.4 of the Jackson County Code, 1984, the Director of Finance and Purchasing recommends the award of a portion of these services to SKC Communications of Shawnee Mission, KS, under the terms and conditions of State of Kansas Contract No. 05771, at a cost to the County not to exceed $19,827.00, an existing government contract; and,
WHEREAS, the Director of Finance and Purchasing has determined that, due to higher volume discounts offered to larger entities, award under the existing government contract is appropriate; and,
WHEREAS, additional purchases of equipment in the aggregate amount of $55,359.00 will be made under existing County term and supply contracts and/or awarded by the Director of Finance and Purchasing under section 1030.5 of the Jackson County Code as a purchase less than $5,000.00; and,
WHEREAS, a transfer is necessary to cover the costs of this equipment; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2014 Special Road and Bridge Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road and Bridge Fund
Non-Department
004-8005 56830 - Contingency $75,190
004-1305 56080 - Other Professional Srvs $ 4,200
004-1305 56130 - Freight $ 424
004-1305 58173 - Computer Equipment $70,566
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that the award be made as recommended by the Director of Finance and Purchasing and that the Director be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18614 of September 22, 2014, was duly passed on September 22, 2014 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______7________ Nays ______0_______
Abstaining ___0____ Absent _____2______
________________________ ____________________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 004 8005 56830
ACCOUNT TITLE: Special Road and Bridge Fund
Contingency
Contingency
NOT TO EXCEED: $75,190.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 004 1305 58173
ACCOUNT TITLE: Special Road and Bridge Fund
Information Technology
Computer Equipment
NOT TO EXCEED: $19,827.00
_______________________ _______________________________
Date Director of Finance and Purchasing