IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $251,100.00 within the 2009 Special Road and Bridge Fund, awarding a contract on Bid No. PW 04-2009 for the 2009 Pavement Maintenance Project Phase 1 (Asphaltic Concrete Overlay), No. 3117, to Superior Bowen Asphalt Co., LLC, of Kansas City, MO, at an actual cost to the County not to exceed $1,848,814.99, and authorizing the Director of Public Works to approve line item adjustments under this contract at no additional cost to the County.
Intro
RESOLUTION #16913, May 18, 2009
INTRODUCED BY Bob Spence, County Legislator
Body
WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 04-2009 for the 2009 Pavement Maintenance Project Phase 1 (Asphaltic Concrete Overlay), No. 3117; and,
WHEREAS, he has received four (4) responses as follows:
VENDOR BID
Superior Bowen Asphalt Co., LLC $1,835,299.99
Kansas City (Jackson County), MO
APAC-Kansas, Inc - KC Division $1,898,972.22
Overland Park, KS
American Marking & Paving Co, Inc. $1,899,990.99
Claycomo, MO
Ideker, Inc. $1,989,986.35
St. Joseph, MO
and,
WHEREAS, the Director of Public Works recommends that the contract be awarded to Superior Bowen Asphalt Co, LLC, for the reason that it has submitted the lowest and best bid; and,
WHEREAS, the 2009 Pavement Maintenance project will also include work for the Parks Department at the Adair Park Parking Lot and the Lake Jacomo Sailboat Cove Parking Lot; and,
WHEREAS, Superior Bowen Asphalt Co., LLC, has agreed to increase the quantity of asphalt to extend the work, thereby increasing the contract amount to a total amount not to exceed $1,848,814.99; and,
WHEREAS, in the event that line item adjustments to the contract become necessary, it is appropriate that the Director of Public Works be authorized to approve said line item adjustments to the extent there is no additional cost to the County; and,
WHEREAS, a transfer is necessary to cover these costs; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road & Bridge
004-1506 57430 - Road Oil $215,000
004-1506 57440 - Rock $ 36,100
004-1506 58040 - Roads & Highways $251,100
and,
BE IT FURTHER RESOLVED that award be made as recommended by the Director of Public Works and that the County Executive be and hereby is authorized to execute any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Public Works be and hereby is authorized to make adjustments in the contract line item quantities to the extent that there will be no further funding obligation to the County; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
___________________________ ______________________________ Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #16913 of May 18, 2009, was duly passed on May 18, 2009 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9________ Nays ______0________
Abstaining _____0______ Absent _____0_______
________________________ ______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 004 1506 57430
ACCOUNT TITLE: Special Road and Bridge Fund
Road and Bridge Maintenance
Road Oil
NOT TO EXCEED: $215,000.00
ACCOUNT NUMBER: 004 1506 57440
ACCOUNT TITLE: Special Road and Bridge Fund
Road and Bridge Maintenance
Rock
NOT TO EXCEED: $36,100.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide fo the obligation herein authorized.
ACCOUNT NUMBER: 004 1506 58040
ACCOUNT TITLE: Special Road and Bridge Fund
Road and Bridge Maintenance
Road and Highways
NOT TO EXCEED: $1,746,802.14
ACCOUNT NUMBER: 003 1602 58040
ACCOUNT TITLE: Parks
Parks Operations
Roads & Highways
NOT TO EXCEED: $102,012.85
_______________________ _______________________________
Date Director of Finance and Purchasing