IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $35,084.00 from the undesignated fund balance of the 2012 Collector's Maintenance Fund and awarding a contract for the furnishing of upgraded Electronic Payment Service Software for use by the Collection and Information Technology Departments to Sonant Corporation of San Diego, CA, at a cost to the County not to exceed $28,290.00, as a sole source purchase.
Intro
ORDINANCE #4436, August 6, 2012
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the County's current Electronic Payment Software (EPS) 4, which is used to process tax payer on-line credit card and e-check payments, is out-of-date and no longer in compliance with Payment Card Industry security standards; and,
WHEREAS, the Director of the Information Technology Department recommends the award of a contract for the purchase of the upgraded EPS 5 software from Sonant Corporation of San Diego, CA, as it is the current provider of the EPS 4 software and it is configured to work with the County's Ascend software; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source and requires notification of and approval by the Legislature on such sole source purchases exceeding $25,000.00; and,
WHEREAS, the Director of Finance and Purchasing recommends that he not take competitive bids with regard to said contract for the reason that Sonant Corporation is the only company that provides the proprietary EPS software and is therefore a sole source; and,
WHEREAS, the additional hardware and software necessary for this upgrade will be provided by existing Term and Supply contracts, at an additional cost not to exceed $6,794.00; and,
WHEREAS, an appropriation is necessary to place the funds in the appropriate spending accounts; and,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following appropriation from the undesignated fund balance of 2012 Collector's Maintenance Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Collector's Maintenance Fund
Collection Department
049-2810 Undesignated Fund Balance $35,085
049-1403 56661 - Software Purchases $30,941
049-1403 58171 - Personal Computers $ 4,144
and,
BE IT FURTHER ORDAINED by the County Legislature of Jackson County, Missouri, that award be made to Sonant Corporation of San Diego, CA, as a sole source purchase and that the Director of Finance and Purchasing be and hereby is authorized to execute for the County any documents necessary for the award; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contracts.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
___________________________ _____________________________
Chief Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance #4436 introduced on August 6, 2012, was duly passed on August 20, 2012 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ________8_______ Nays ______0_______ Excused______1________
Abstaining ____0_______ Absent _____0_______
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance #4436.
____________________ ________________________________
Date Michael D. Sanders, County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 049 2810
ACCOUNT TITLE: Collector's Maintenance Fund
Undesignated Fund Balance
NOT TO EXCEED: $35,085.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 049 1403 56661
ACCOUNT TITLE: Collector's Maintenance Fund
Collector
Software Purchases
NOT TO EXCEED: $30,941.00
ACCOUNT NUMBER: 049 1403 58171
ACCOUNT TITLE: Collector's Maintenance Fund
Collector
Personal Computers
NOT TO EXCEED: $4,144.00
______________________ _________________________________
Date Director of Finance and Purchasing