IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a twenty-four month term and supply contract with three twelve-month options to extend for the furnishing of security cameras, digital recorders, accessories, parts, and repair services for use by the Department of Corrections to Midwest Digital Systems, of Lawson, MO, under the terms and conditions of Invitation to Bid No. 34-12.
Intro
RESOLUTION #17948, July 30, 2012
INTRODUCED BY James D. Tindall, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited bids for the furnishing of security cameras, digital recorders, accessories, parts, and repair services for use by the Department of Corrections; and,
WHEREAS, a total of twenty-nine notifications were distributed and eight responses were received, with the four lowest bids as follows:
EQUIPMENT SERVICES SERVICES DISCOUNTS
BIDDER ITEMS 1 - 3 ITEMS 6 - 8 ITEMS 10 & 11 ITEM 9
Kenton Bros, Inc. $8,660.11 $262.50 N/B 27%
Kansas City, MO
(Jackson County)
TED Systems, Inc. $9,730.19 $367.00 N/B 37%
Shawnee, KS
Midwest Digital $8,759.29 $250.00 $150.00 25%
Lawson, MO
Sound Products $9,478.22 $238.50 $162.00 20 - 25%
Lenexa, KS
and,
WHEREAS, following evaluation of the bids submitted, the Director of Finance and Purchasing recommends that the contract be awarded to Midwest Digital Systems of Lawson, MO, for the reason that it has submitted the lowest and best bid meeting specifications; and,
WHEREAS, this award is made on an as needed basis and does not obligate Jackson County to pay any amount, with the availability of funds for specific purchases remaining subject to annual appropriation; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the purchase; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payments on the contracts, to the extent that sufficient appropriations are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ _______________________________
Senior Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17948 of July 30, 2012, was duly passed on July 30, 2012 by the Jackson County Legislature. The votes thereon were as follows:
Yeas __________7_______ Nays _____0______
Abstaining ______0_____ Absent ____2________
______________________ ____________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
This award is made on a need basis and does not obligate Jackson County to pay any specific amount. The availability of funds for specific purchases is subject to annual appropriation.
________________________ _____________________________________
Date Director of Finance and Purchasing