IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $140,640.00 within the 2003 Special Road and Bridge Fund and awarding a contract on Bid No. PW 09-2003 for the 2003 Pavement Maintenance, Phase 3, Project No. 2490, to Vance Brothers, Inc., of Kansas City, MO, in the actual amount of $140,640.00.
Intro
RESOLUTION # 14752, October 6, 2003
INTRODUCED BY Bob Spence, County Legislator
Body
WHEREAS, the Director of Public Works has solicited formal written bids on Bid No. PW 09-2003 for the 2003 Pavement Maintenance, Phase 3, Project No. 2490; and,
WHEREAS, he has received as the only two bids thereon, bids from the following:
VENDOR BID
Vance Brothers, Inc. $140,640.00
Kansas City (Jackson County), MO
Musselman & Hall Contractors $231,177.00
Kansas City (Jackson County), MO
and,
WHEREAS, the Purchasing Director has recommended that award be made to Vance Brothers, Inc., of Kansas City, MO, for the reason that it has submitted the lowest and best bid; and,
WHEREAS, in order to fund this award, a transfer is necessary; and,
WHEREAS, the County Executive recommends said transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Special Road & Bridge Fund
Maintenance Division
004 1506 7440 Rock $140,640
004 1506 6790 Other Contractual Services $140,640
and,
BE IT RESOLVED that a contract on Bid No. PW 09-2003 in the actual amount of $140,640.00, be awarded to Vance Brothers, Inc., of Kansas City, MO, as the lowest and best bidder; and,
BE IT FURTHER RESOLVED that the Director of Public Works be and hereby is authorized to adjust the contract line item quantities provided that, in doing so, there is no additional financial obligation to the County; and,
BE IT FURTHER RESOLVED that the County Executive be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance is authorized to make all payments, except final payment on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________
Acting County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution # 14752 of October 6, 2003, was duly passed on _________October 14__________________, 2003 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______9__________ Nays ______0________
Abstaining ______0_______ Absent _____0_______
______________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the source indicated below.
ACCOUNT NUMBER: 004 1506 6790
ACCOUNT TITLE: Road & Bridge
Maintenance
Other Professional Services
NOT TO EXCEED: $140,640.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
________________________ __________________________________
Date Director of the Department of Finance