IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $45,078.00 within the 2012 General Fund and awarding a twelve-month contract for the maintenance of hardware and software on the VoIP Telephone System for use by the Information Technology Department to SKC Communications of Shawnee Mission, KS, at a cost to the County not to exceed $122,742.00, as a sole source purchase.
Intro
RESOLUTION NO. 18034, November 27, 2012
INTRODUCED BY Scott Burnett, County Legislator
Body
WHEREAS, the Information Technology Department has a need for ongoing hardware maintenance and service of the VoIP Telephone System for the upcoming twelve-month period; and,
WHEREAS, section 1030.1, Jackson County Code, 1984, eliminates the requirement for competitive bidding when items to be purchased can be obtained from only one source and requires notification of and approval by the Legislature on source sole source purchases exceeding $25,000.00; and,
WHEREAS, the Director of Finance and Purchasing recommends a twelve-month contract for the furnishing of hardware and software maintenance for the VoIP Telephone System for use by the Information Technology Department, with SKC Communications of Shawnee Mission, KS, at a cost to the County not to exceed $122,742.00; and,
WHEREAS, the Director further recommends that he not take competitive bids with regard to said hardware maintenance and service, for the reason that SKC Communications installed the telephone system and is the County's software maintenance supplier for the proprietary equipment; and,
WHEREAS, a transfer is necessary to place the required funds in the proper spending accounts; and,
WHEREAS, the County Executive recommends this transfer; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer be made within the 2012 General Fund:
DEPARTMENT/DIVISION CHARACTER DESCRIPTION FROM TO
General Fund
Information Technology
001-1305 55010 - Regular Salaries $13,800
001-1305 55040 - FICA $ 8,000
001-1305 55060 - Insurance Benefits $20,000
General Fund
Non-Departmental
001-5101 56435 - Telephone Maint $ 3,278
001-5101 56662 - Software Maintenance $42,078
and,
BE IT FURTHER RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing, and that the Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract, to the extent that sufficient appropriations to the using spending agencies are contained in the then current Jackson County budget.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________ ________________________________
Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 18034 of November 27, 2012, was duly passed on December 3, 2012 by the Jackson County Legislature. The votes thereon were as follows:
Yeas __________9_______ Nays ______0_________
Abstaining ______0_______ Absent _____0________
______________________ _________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfer are available from the sources indicated below.
ACCOUNT NUMBER: 001 1305 55010
ACCOUNT TITLE: General Fund
Information Technology
Regular Salaries
NOT TO EXCEED: $13,800.00
ACCOUNT NUMBER: 001 1305 55040
ACCOUNT TITLE: General Fund
Information Technology
FICA
NOT TO EXCEED: $8,000.00
ACCOUNT NUMBER: 001 1305 55060
ACCOUNT TITLE: General Fund
Information Technology
Insurance Benefits
NOT TO EXCEED: $20,000.00
ACCOUNT NUMBER: 001 5101 56435
ACCOUNT TITLE: General Fund
Non-Departmental
Telephone Maintenance
NOT TO EXCEED: $3,278.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made, each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 5101 56435
ACCOUNT TITLE: General Fund
Non Departmental
Telephone Maintenance
NOT TO EXCEED: $67,710.00
ACCOUNT NUMBER: 001 5101 56662
ACCOUNT TITLE: General Fund
Non Departmental
Software Maintenance
NOT TO EXCEED: $45,078.00
ACCOUNT NUMBER: 002 5102 56435
ACCOUNT TITLE: Health Fund
Non Departmental
Telephone Maintenance
NOT TO EXCEED: $898.00
ACCOUNT NUMBER: 003 5103 56435
ACCOUNT TITLE: Park Fund
Non Departmental
Telephone Maintenance
NOT TO EXCEED: $4,333.00
ACCOUNT NUMBER: 004 5104 56435
ACCOUNT TITLE: Special Road and Bridge Fund
Non Departmental
Telephone Maintenance
NOT TO EXCEED: $3,554.00
ACCOUNT NUMBER: 045 4500 56435
ACCOUNT TITLE: Assessment Fund
Non Departmental
Telephone Maintenance
NOT TO EXCEED: $1,169.00
__________________________ _________________________________
Date Director of Finance and Purchasing