IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION authorizing the County Executive to execute an Addendum to the Software License and Use Agreement with Eden Systems Inc. of Seattle Washington, a division of Tyler Technologies Inc., for an upgrade of the County's Financial Information System for use by the Finance Department in an amount not to exceed $63,525.00.
Intro
RESOLUTION # 15376, February 7, 2005
INTRODUCED BY Henry Rizzo and Dan Tarwater, County Legislators
Body
WHEREAS, by Resolution 11025, dated November 27, 1995, the Legislature authorized a contract with Eden Systems Inc. of Seattle, Washington, for the lease-purchase of a financial software package for use countywide; and,
WHEREAS, the Director of Purchasing has recommended the execution of an addendum to the Software License and Use Agreement with Eden Systems Inc. for an upgrade of the County's Financial Information system from the InForum "Classic" Edition currently in use to the InForum "Gold" Edition for use by the Department of Finance for an increase in the previous contract, in an amount not to exceed $63,525.00; and,
WHEREAS, the upgrade is necessary because Eden Systems Inc. will no longer support the "Classic" edition after December 31, 2005, and this upgrade will migrate the system from a DOS-based system to a Windows-based system enabling the integration of processes and sharing of information to achieve greater efficiencies; and,
WHEREAS, this upgrade is being done in phases to ensure proper performance and accountability. This is Phase One of the project, which includes the core modules (General Ledger, Accounts Payable, Requisitioning, Budgeting, Accounts Receivable, Fixed Assets, Job Costing, Payroll, and Human Resources). Future phases (up to 2 additional) will allow the County to implement other modules based on desired process improvements that are identified; therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri that the County purchase the ungraded InForum "Gold" software package from Eden Systems Inc. as recommended by the Purchasing Director in an amount not to exceed $63,525.00, and,
BE IT FURTHER RESOLVED that the County Executive or the Purchasing Director as her designee be and is hereby authorized to execute any and all documents necessary for the purchase and installation of the Inforum "Gold" software package; and,
BE IT FURTHER RESOLVED that the Director of the Department of Finance be and hereby is authorized to make all payments on the Agreement, as amended.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
___________________________ ______________________________
Acting Chief Deputy County Counselor County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution # 15376 of February 7, 2005 was duly passed on ___________February 14__________________, 2005 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______7__________ Nays ______0_______
Abstaining _____0________ Absent _____2_______
______________________ _____________________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 015 1212 8020
ACCOUNT TITLE: Public Building Corp.
Facilities Management - Capital Improvements
Building and Improvements
NOT TO EXCEED: $63,525.00
________________________ _____________________________________
Date Director of the Department of Finance