IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION awarding a contract for an upgrade for hardware and software maintenance for use by the Office of the Clerk of the County Legislature to Granicus of St. Paul, MN, at an actual cost to the County in the amount of $7,653.00, as a sole source purchase.
Intro
RESOLUTION NO. 21642, June 3, 2024
INTRODUCED BY Megan L. Marshall, County Legislator
Body
WHEREAS, the Office of the Clerk of the County Legislature has a need for maintenance and support for its proprietary Granicus software; and,
WHEREAS, the Clerk’s Office currently uses Granicus Encoding, Open Platform Suite, and Meeting Efficiency Suite for Legislative meetings; and,
WHEREAS, the Clerk’s Office has a need to upgrade its proprietary encoder appliance hardware and software at the County Legislature's Independence location; and,
WHEREAS, the required annual maintenance agreement supports these critical applications necessary for County business; and,
WHEREAS, annual software maintenance agreements are considered sole source purchases, as the maintenance can only be provided by the software’s developer; and,
WHEREAS, pursuant to section 1030.1 of the Jackson County Code, 1984, the Director of Finance and Purchasing and Clerk recommend the award of a contract for software maintenance and support for use by the Office of the Clerk of the County Legislature to Granicus of St. Paul, MN, at an actual cost to the County in the amount of $7,653.00 for 2024, as a sole source purchase; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that award be made as recommended by the Director of Finance and Purchasing and Clerk of the County Legislature, and that the Director be and hereby is authorized to execute for the County any documents necessary for the accomplishment of the award; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment, on the contract.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
______________________________
County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution No. 21642 of June 3, 2024, was duly passed on June 10, 2024 by the Jackson County Legislature. The votes thereon were as follows:
Yeas ______9_________ Nays ______0________
Abstaining ____0_____ Absent _____0_______
________________________ _______________________________
Date Mary Jo Spino, Clerk of the Legislature
Fiscal Note
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER 001 0201 56662
ACCOUNT TITLE General Fund
Clerk of the Legislature
Software Maintenance
NOT TO EXCEED $7,653.00
___________________________ ________________________________
Date Chief Administrative Officer