IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
A RESOLUTION transferring $112,200.00 within the 2009 General Fund, transferring $1,900.00 within the 2009 Park Fund, transferring $2,400.00 within the 2009 Special Road & Bridge Fund, transferring $14,700.00 within the 2009 Assessment Fund, and awarding a contract for the purchase of Storage Area Network (SAN) and Network Area Storage (NAS) Equipment for use by the Information Technology Department to Alexander Open Systems of Overland Park, KS, under the terms and conditions of Request for Proposals 47-09, at a cost to the County not to exceed $245,888.00.
Intro
RESOLUTION #17111, December 7, 2009
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited bids on Request for Proposal No. 47-09 for the purchase of SAN and NAS Equipment for use by the Information Technology Department; and,
WHEREAS, a total of thirty-seven (37) notifications were distributed and three (3) responses were received as follows:
BIDDER PRICE
ISG Technology, Lenexa, KS $222,894.00
Advanced HPC, San Diego, CA $173,120.62
Alexander Open Systems, Overland Park, KS $234,178.98
and,
WHEREAS, the Director of Finance and Purchasing recommends that a contract be awarded to Alexander Open Systems of Overland Park, KS, for the purchase of SAN and NAS Equipment, as the lowest and best bidder meeting specifications; and,
WHEREAS, the Information Technology Department requests an additional 5% contingency be encumbered with the purchase price to account for any unforeseen installation and/or equipment costs; now therefore,
BE IT RESOLVED by the County Legislature of Jackson County, Missouri, that the following transfer within the 2009 General Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
001-1305 56580 - Maint & Rep Data Proc $46,000
001-1305 56662 - Software Maintenance $66,200
001-1305 58170 - Other Equipment $46,000
001-1305 56661 - Software Purchases $66,200
and,
BE IT FURTHER RESOLVED that the following transfer within the 2009 Park Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
003-1305 56580 - Maint & Rep Data Proc $1,900
003-1305 58170 - Other Equipment $1,900
and,
BE IT FURTHER RESOLVED that the following transfer within the 2009 Road & Bridge Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
004-1305 56580 - Maint & Rep Data Proc $2,400
004-1305 58170 - Other Equipment $2,400
and,
BE IT FURTHER RESOLVED that the following transfer within the 2009 Assessment Fund be and hereby is made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
045-1305 56580 - Maint & Rep Data Proc $14,700
045-1305 58170 - Other Equipment $14,700
and,
BE IT FURTHER RESOLVED that award be made as recommended by the Director of Finance and Purchasing and that the County Executive be and hereby is authorized to execute an agreement with Alexander Open Systems of Overland Park, KS, at a cost to the County not to exceed $245,888.00, in a form to be approved by the County Counselor; and,
BE IT FURTHER RESOLVED that the Director of Finance and Purchasing is authorized to make all payments, including final payment on the Agreement.
Enacted and Approved
Effective Date: This Resolution shall be effective immediately upon its passage by a majority of the Legislature.
APPROVED AS TO FORM:
____________________________ ______________________________
Deputy/Assistant County Counselor Senior Deputy County Counselor
Certificate of Passage
I hereby certify that the attached resolution, Resolution #17111 of December 7, 2009, was duly passed on December 11, 2009 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______8______ Nays ______0________
Abstaining _____0____ Absent _____1_______
________________________ _______________________________
Date Mary Jo Spino, Clerk of Legislature
Fiscal Note
Funds sufficient for this transfers are available from the sources indicated below:
ACCOUNT NUMBER: 001 1305 56580
ACCOUNT TITLE: General Fund
Information Technology
Maintenance & Repair Data Proc
NOT TO EXCEED: $46,000.00
ACCOUNT NUMBER: 001 1305 56662
ACCOUNT TITLE: General Fund
Information Technology
Software Maintenance
NOT TO EXCEED: $66,200.00
ACCOUNT NUMBER: 003 1305 56580
ACCOUNT TITLE: Park Fund
Information Technology
Maintenance & Repair Data Proc
NOT TO EXCEED: $1,900.00
ACCOUNT NUMBER: 004 1305 56580
ACCOUNT TITLE: Road & Bridge Fund
Information Technology
Maintenance & Repair Data Proc
NOT TO EXCEED: $2,400.00
ACCOUNT NUMBER: 045 1305 56580
ACCOUNT TITLE: Assessment Fund
Information Technology
Maintenance & Repair Data Proc
NOT TO EXCEED: $14,700.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 001 1305 56661
ACCOUNT TITLE: General Fund
Information Technology
Software Purchases
NOT TO EXCEED: $66,200.00
ACCOUNT NUMBER: 001 1305 58170
ACCOUNT TITLE: General Fund
Information Technology
Other Equipment
NOT TO EXCEED: $95,000.00
ACCOUNT NUMBER: 003 1305 58170
ACCOUNT TITLE: Park Fund
Information Technology
Other Equipment
NOT TO EXCEED: $1,900.00
ACCOUNT NUMBER: 004 1305 58170
ACCOUNT TITLE: Road & Bridge Fund
Information Technology
Other Equipment
NOT TO EXCEED: $2,400.00
ACCOUNT NUMBER: 045 1305 58170
ACCOUNT TITLE: Assessment Fund
Information Technology
Other Equipment
NOT TO EXCEED: $14,700.00
ACCOUNT NUMBER: 001 1305 56080
ACCOUNT TITLE: General Fund
Information Technology
Other Professional Services
NOT TO EXCEED: $27,688.00
ACCOUNT NUMBER: 002 1305 56080
ACCOUNT TITLE: Health Fund
Information Technology
Other Professional Services
NOT TO EXCEED: $5,000.00
ACCOUNT NUMBER: 003 1305 56080
ACCOUNT TITLE: Park Fund
Information Technology
Other Professional Services
NOT TO EXCEED: $3,000.00
ACCOUNT NUMBER: 004 1305 56080
ACCOUNT TITLE: Road & Bridge Fund
Information Technology
Other Professional Services
NOT TO EXCEED: $12,500.00
ACCOUNT NUMBER: 008 1305 56080
ACCOUNT TITLE: Anti-Drug Sales Tax Fund
Information Technology
Other Professional Services
NOT TO EXCEED: $5,000.00
ACCOUNT NUMBER: 045 1305 56080
ACCOUNT TITLE: Assessment Fund
Information Technology
Other Professional Services
NOT TO EXCEED: $12,500.00
_______________________ _________________________________
Date Director of Finance and Purchasing