IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $57,150.20 from the fund balance of the 2009 Collector's Maintenance Fund, transferring $68,000.00 within the 2009 Collector's Maintenance Fund, and authorizing the Director of Finance and Purchasing to execute an Agreement for the purchase of Opex Compliance Back Room and Front Counter Remittance Software for use by the Collections Department with Keymark of Liberty, SC, at a cost to the County not to exceed $165,150.20, under the terms and conditions of Request for Proposal No. 1-09.
Intro
ORDINANCE #4125, August 3, 2009
INTRODUCED BY Dennis Waits, County Legislator
Body
WHEREAS, the Director of Finance and Purchasing has solicited bids on Request for Proposal No. 1-09 for the furnishing of Opex Compliant Back Room and Front Counter Remittance Software for use by the Collections Department; and,
WHEREAS, a total of twelve (12) notifications were distributed and three (3) responses were received as follows:
BIDDER TOTAL BID
Fairfax Imaging, Tampa, FL $500,325.00
Tipton Systems, Kansas City, MO $290,000.00
Keymark, Liberty, SC $165,150.20
and,
WHEREAS, the Director of Finance and Purchasing recommends award to Keymark of Liberty, SC, as the lowest and best bidder; and,
WHEREAS, a transfer and appropriation are necessary to place the funds in the appropriate spending account; now therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri, that the following transfer and appropriation be and hereby are made:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Collector's Maintenance Fund
049-2810 Undesignated Fund Balance $57,150.20
049-1403 56661 - Software $57,150.20
Collector's Maintenance Fund
049-1403 58170 - Other Equipment $68,000.00
049-1403 56661 - Software $68,000.00
and,
BE IT FURTHER ORDAINED that award be made as recommended by the Director of Finance and Purchasing, and that the Director be and hereby is authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER ORDAINED that the Director of Finance and Purchasing be and hereby is authorized to make all payments, including final payment on the contract thereby made.
Enacted and Approved
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
___________________________ _____________________________
Deputy County Counselor County Counselor
I hereby certify that the attached Ordinance, Ordinance #4125 introduced on August 3, 2009, was duly passed on August 3, 2009 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _______7________ Nays _______0______
Abstaining _____0______ Absent ______2______
This Ordinance is hereby transmitted to the County Executive for his signature.
____________________ ________________________________
Date Mary Jo Spino, Clerk of Legislature
I hereby approve the attached Ordinance #4125.
____________________ ________________________________
Date Michael D. Sanders, County Executive
Fiscal Note
Funds sufficient for this transfer and appropriation are available from the sources indicated below.
APPROPRIATION
ACCOUNT NUMBER: 049 2810
ACCOUNT TITLE: Collector's Maintenance Fund
Undesignated Fund Balance
NOT TO EXCEED: $57,150.20
TRANSFER
ACCOUNT NUMBER: 049 1403 58170
ACCOUNT TITLE: Collector's Maintenance Fund
Collections
Other Equipment
NOT TO EXCEED: $68,000.00
There is a balance otherwise unencumbered to the credit of the appropriation to which the expenditure is chargeable and there is a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made each sufficient to provide for the obligation herein authorized.
ACCOUNT NUMBER: 049 1403 56661
ACCOUNT TITLE: Collector's Maintenance Fund
Collections
Software
NOT TO EXCEED: $165,150.20
______________________ _________________________________
Date Director of Finance and Purchasing