IN THE COUNTY LEGISLATURE OF JACKSON COUNTY, MISSOURI
Title
AN ORDINANCE appropriating $410,000.00 from the unappropriated surplus of the 1997 General Fund, and awarding a contract on Request for Proposal No. 69-97 for the furnishing, installation, and financing of a document management system for the Records Department to Computer Concepts Corporation of Lenexa, KS, and Koch Financial Corporation of Wichita, KS, in the actual amount of $405,186.00, and authorizing the County Executive to approve additional expenditures under this contract at a cost not to exceed $4,814.00, for a total amount not to exceed $410,000.00.
Intro
ORDINANCE #2732, September 8, 1997
INTRODUCED BY John Patrick Burnett, County Legislator
Body
WHEREAS, the Purchasing Director has solicited formal written bids on Request for Proposals No. 69-97 for the furnishing and installation of a document management system for the Records Department; and,
WHEREAS, he has received as the lowest two bids thereon bids from the following:
VENDOR BID
Computer Concepts Corporation $334,995.00
Lenexa, KS
Eastman Kodak $406,530.88
Irving, TX/Micro Images, Lubbock, TX
and,
WHEREAS, negotiations have been entered into with Computer Concepts Corporation of Lenexa, KS, as the lowest bidder to acquire additional equipment and capacity resulting in a final bid of $405,186.00; and,
WHEREAS, the Purchasing Director has recommended that award be made to Computer Concepts Corporation of Lenexa, KS, for the reason that it has submitted the lowest and best bid; and,
WHEREAS, in the event that change orders to the contract become necessary, it is appropriate that the County Executive be given authority to approve additional expenditures under this contract not to exceed $4,814.00, for a total authorization of $410,000.00; and,
WHEREAS, the Director of the Department of Finance has solicited proposals from financial institutions for the financing of the contract price over a five-year term, and recommends that the financing be awarding to Koch Financial Corporation of Wichita, KS, as it has submitted the most favorable proposal at an interest rate of 5.33%; therefore,
BE IT ORDAINED by the County Legislature of Jackson County, Missouri that the following appropriation be made from the unappropriated surplus of the 1997 General Fund:
DEPARTMENT/DIVISION CHARACTER/DESCRIPTION FROM TO
Increase Revenue $410,00
Unappropriated Surplus $410,000
Unappropriated Surplus $410,000
Division of Operations
Records Department Computer Equipment/Terminals $410,000
and,
BE IT FURTHER ORDAINED that award be made as recommended by the Purchasing Director, and that the Purchasing Director be, and is hereby, authorized to execute for the County any documents necessary to the accomplishment of the award; and,
BE IT FURTHER ORDAINED that the County Executive is authorized to approve additional expenditures which may become necessary under this contract in an amount not to exceed $4,814.00; and,
BE IT FURTHER ORDAINED that financing for this project be awarded to Koch Financial Corporation of Wichita, KS at an interest rate of 5.33% over a five-year term; and,
BE IT FURTHER ORDAINED that the Director of the Department of Finance be and hereby is authorized to execute any documents necessary to the financing of the project; and,
BE IT FURTHER ORDAINED that the Director of the Department of Finance is authorized to make all payments, including final payment on the contract.
Attorney
Effective Date: This ordinance shall be effective immediately upon its signature by the County Executive.
APPROVED AS TO FORM:
_____________________ ______________________________
County Counselor
I hereby certify that the attached Ordinance, Ordinance # 2732 introduced on September 8, 1997, 1997 was duly passed on _______September 22____________, 1997 by the Jackson County Legislature. The votes thereon were as follows:
Yeas _____6_________ Nays ______0______
Abstaining ____0______ Absent _____3_______
This Ordinance is hereby transmitted to the County Executive for her signature.
____________________ _____________________________
Date Mary Jo Brogoto, Clerk of Legislature
I hereby approve the attached Ordinance #2732.
_________________ ________________________________
Date Katheryn J. Shields, County Executive
Fiscal Note
Funds sufficient for this appropriation are available from the source indicated below.
ACCOUNT NUMBER: 001 2810
ACCOUNT TITLE: General Fund
Unappropriated Surplus
NOT TO EXCEED: $410,000.00
Funds sufficient for this expenditure will be available from the source indicated below.
ACCOUNT NUMBER: 001 1801 8173
ACCOUNT TITLE: General Fund
Division of Operations
Records Department
Computer Equipment\Terminals
NOT TO EXCEED: $410,000.00
__________________ _____________________________________
Date Director of the Department of Finance